Executive Assistant- University Office of Global Affairs

UNSW; Sydney; Hybrid; CAD 94,000 - 101,000; Full time

Job summary

A leading university is looking for an Executive Assistant to support its Global Division leadership team. You will manage schedules, coordinate travel, and handle correspondence. The ideal candidate is a confident communicator with strong organizational skills and experience in project support. This role offers flexible work arrangements and various employee benefits including additional leave during the festive period.

Benefits

Flexible working options

Additional three days leave during December

Career development opportunities

Discount on UNSW courses

Flexible superannuation contributions

Retail discounts and entitlements

Qualifications

• Proven ability to juggle multiple tasks and meet deadlines.
• Experience liaising with various stakeholders.
• Strong attention to detail in documentation.

Responsibilities

• Provide executive support to Pro-Vice Chancellors and leadership team.
• Manage diaries and meeting schedules.
• Coordinate travel and prepare documentation.

Skills

Strong written and verbal communication skills

High level organisational skills

Excellent interpersonal skills

Experience supporting projects

Advanced computer literacy

Ability to operate autonomously

Job description

Key Details

• Employment Type: Continuing
• Remuneration: $103k – $110k, 17% Super & leave loading
• Location: Kensington NSW (On‑campus role, hybrid work arrangement available)

About UNSW

UNSW isn’t like other places you’ve worked. We’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together we are driven to be thoughtful, practical and purposeful in all we do. Taking this combined approach is what makes our work matter.

Why your Role Matters

This is a dynamic position providing executive support services to our Global Division leadership team. As a seasoned EA you will partner with the Pro‑Vice Chancellor International and Pro‑Vice Chancellor Transnational Ventures, supporting them day‑to‑day with high‑level administration assistance, exercising judgement across proactive diary/meeting management, travel coordination, correspondence, and documentation preparation.

Who you are

We’re looking for a confident communicator with strong stakeholder management skills to build trusted working relationships across the University and externally, extending to governmental, diplomatic and commercial partners both domestically and internationally.

As an analytical thinker and natural problem‑solver, you’ll provide advanced administrative and logistical support to enable the Division to further its global strategic goals and deliver our mission on the global stage.

Responsibilities

• Executive support to the Pro‑Vice Chancellors and global leadership team
• Proactive diary and meeting management
• Travel coordination and itinerary planning
• Correspondence, documentation preparation and briefing creation
• Support for projects and initiatives, monitoring progress and delivering outcomes
• Drive process improvement initiatives within the division
• Maintain confidentiality and exercise discretion at all times

Qualifications & Skills

• Strong written and verbal communication skills with a high level of attention to detail
• High level organisational skills with proven ability to juggle multiple tasks, establish priorities and meet deadlines using judgement and initiative
• Excellent interpersonal skills and ability to liaise effectively with all levels of staff and external stakeholders
• Demonstrated experience supporting projects and initiatives, monitoring and delivering projects
• Advanced computer literacy working with a range of systems and applications
• Ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement

How to Apply

To play an integral role in the University Office of Global Affairs, submit your CV & cover letter detailing your interest and suitability for the job before 2 Nov 2025 11:55pm.

Please Note

Sponsorship is not available for this role; valid Australian working rights are required on application.

UNSW Benefits and Culture

• Flexible working options (work from home, flexible hours, etc.)
• Additional three days leave during December festive period
• Career development opportunities
• Up to 50% discount on UNSW courses
• Flexible 17% superannuation contributions, additional leave‑loading payments and salary sacrifice options
• Discounts and entitlements (retail education fitness passport)

Job Queries Contact

Katherine Molloy, Talent Acquisition Consultant

E: (applications to the address cannot be accepted – please apply online)

UNSW is committed to equity, diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ community, and people of Aboriginal and Torres Strait Islander descent are encouraged. UNSW provides workplace adjustments for people with disability and access to flexible work options for eligible staff.