EXECUTIVE ASSISTANT TO THE PRESIDENT (New Position)

Nordmin Engineering Ltd.; Northwestern Ontario; Hybrid; CAD 50.000 - 80.000; Vollzeit

Benefits dieser Stelle

Competitive salary

RRSP matching

Profit sharing (bonus)

Paid sick days

Extended health & dental benefits

Healthcare Spending Account

Vacation 3 weeks+

Wellness allowance

Training opportunities

Flexible schedule

Zusammenfassung

Nordmin Engineering Ltd. in Thunder Bay, Ontario, seeks an Executive Assistant to the President to provide high-level administrative, operational, and strategic support.

You will manage schedules, communications, and confidential information while coordinating cross-functional activities across departments. The role requires the ability to act as a trusted partner to the President and Leadership Team, coordinating travel, budget-related tasks, and special projects in a dynamic environment.

Qualifikationen

• Diploma or bachelor’s degree in business administration, management, communications, or a related field.
• Minimum 5 years of experience supporting senior executives or leadership teams.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Aufgaben

• Manage and coordinate the President’s calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and respond to communications on behalf of the President.
• Accurate and timely presentation of executive communications and reports.
• Prepare meeting agendas, briefing notes, reports, presentations, and correspondence.
• Maintain confidential records and sensitive business information.
• Organize executive meetings and ensure follow-up on action items.
• Coordinate projects and cross-functional activities across departments.
• Monitor deadlines and ensure key deliverables are completed on time.

Kenntnisse

Calendar management

Executive support

Communication

Discretion

Ausbildung

Diploma or Bachelor’s degree in business administration

Tools

Microsoft 365

Jobbeschreibung

CAREER OPPORTUNITY

Since 2005, Nordmin Engineering Ltd. has provided engineering, technical and project delivery services to the mining and resource sectors. From our offices in Thunder Bay and Sudbury, Ontario, and Salt Lake City, Utah, our multidisciplinary teams support clients and projects across Canada, in the Americas and other international locations.

Nordmin provides practical engineering solutions across all stages of project development, from early studies and project planning through detailed engineering, procurement, construction support and project execution. Our work ranges from focused engineering assignments to large, multidisciplinary mining projects, often requiring our teams to work across different jurisdictions, operating environments and client organizations.

As a consulting engineering company, our success is built on the knowledge and experience of our people, our ability to respond to our clients’ needs, and our commitment to delivering practical, effective solutions safely, on schedule and within budget. Our diverse project portfolio provides opportunities for our employees to develop their technical and project delivery experience while working with clients and project teams in Canada and around the world.

As we continue to grow and develop our project delivery team, Nordmin Engineering Ltd. is accepting applications from qualified candidates for the following position:

EXECUTIVE ASSISTANT TO THE PRESIDENT

JOB SUMMARY

The Executive Assistant to the President provides high-level administrative, operational, and strategic support to the President of Nordmin. This role serves as a trusted partner to the President, managing schedules, communications, projects, and confidential information while ensuring efficient day-to-day operations. The Executive Assistant acts as a key liaison between the President, senior leadership team, clients, stakeholders, and employees.

KEY RESPONSIBILITIES

• Manage and coordinate the President’s calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and respond to communications on behalf of the President.
• Accurate and timely presentation of executive communications and reports.
• Prepare meeting agendas, briefing notes, reports, presentations, and correspondence.
• Maintain confidential records and sensitive business information.
• Organize executive meetings and ensure follow-up on action items.
• Effective management of priorities and schedules.
• Assist with tracking corporate goals, strategic initiatives, and leadership priorities.
• Coordinate projects and cross-functional activities across departments.
• Monitor deadlines and ensure key deliverables are completed on time.
• Support the President in planning and executing special projects and corporate events.
• Serve as a professional liaison between the President and employees, clients, vendors, consultants, and industry partners.
• Coordinate leadership team meetings and corporate events.
• Foster positive relationships with internal and external stakeholders.
• Assist with preparing materials for executive and client presentations.
• Arrange travel, accommodations, and expense reporting.
• Coordinate meeting logistics, conference registrations, and company events.
• Maintain filing systems, contracts, and important business documentation.
• Support budget tracking and administrative processes as required.
• Assist in designing and ordering corporate materials including corporate displays, swag, business cards, and promotional materials.
• Be a trusted partner of the President and Leadership Team.
• Work in a collaborative, professional, and dynamic environment.

QUALIFICATIONS AND EXPERIENCE

• Diploma or bachelor’s degree in business administration, management, communications, or a related field.
• Minimum 5 years of experience supporting senior executives or leadership teams.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Exceptional organizational, planning, and time-management skills.
• Strong verbal and written communication abilities.
• Ability to handle confidential information with professionalism and discretion.
• Preferred experience in an engineering, construction, manufacturing, consulting, or technical services environment.
• Strong business acumen and ability to work independently.
• Experience supporting executive leadership teams and board-level activities.
• Strong written and verbal communications skills required.

PROVIDED BY NORDMIN

• A highly competitive salary.
• Paid overtime after 40 hours.
• A matching RRSP system.
• Profit sharing (bonus) when possible.
• Paid sick days.
• Extended health & dental benefits.
• Healthcare Spending Account.
• Vacation starting at three (3) weeks.
• Paid holiday closure days in December (up to 2 weeks paid time off in addition to paid vacation time).
• Annual Wellness Allowance.
• Access to paid training and upgrading opportunities.
• Flexible schedule opportunities.

SALARY RANGE

$50,000 TO $80,000 plus up to 7% Employer matched RRSP contributions.

HOURS OF WORK

Monday to Friday, 8:00am to 5:00pm, reasonable schedule flexibility when necessary.

LOCATION

Thunder Bay Office, with possible, occasional travel.

Nordmin is a dynamic workplace with state-of-the-art software and technology to help our highly skilled team of professionals in executing world class projects, in an environmental and ergonomically friendly office environment.

Nordmin is an equal-opportunity employer who is committed to providing an inclusive recruitment and selection process. Appropriate accommodations will be provided upon request as required by the Accessibility for Ontarians with Disabilities Act (AODA).