Executive Assistant to the President and CEO

Land Title and Survey Authority of British Columbia; Victoria; On-site; CAD 63,000 - 80,000; Full time

Job summary

A public authority in British Columbia is looking for an experienced Executive Assistant to support the President & CEO along with Board governance. This role involves managing schedules, handling confidential information, and coordinating meetings. The ideal candidate has a degree in Business Administration and extensive experience in executive support. Offering an annual salary between $63,400 - $79,200, this position fosters a diverse and inclusive workplace.

Qualifications

• Minimum of 7 years' experience in an executive assistant or senior administrative role.
• Experience supporting a CEO and Board of Directors is preferred.
• Ability to handle confidential and sensitive matters with discretion.

Responsibilities

• Provide high-quality administrative support to the President & CEO.
• Manage the CEO’s calendar and correspondence.
• Prepare meeting materials and track action items.
• Support Board meetings and maintain governance records.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Proficiency in MS Office Suite

Interpersonal skills

Education

Diploma or degree in Business Administration

Tools

MS Office Suite

SharePoint

MS Teams

Job description

Do you want to work for one of BC’s Top Employers for 2025 and join an innovative, customer-centric organization?

The Land Title and Survey Authority of British Columbia (LTSA) is looking to hire an Executive Assistant to join our Office of the President and Chief Executive Officer division!

Who we are:

The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest. In support of the Province’s 30-point housing plan, the LTSA built and launched the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.

We offer an innovative, customer-centric culture. We are not your typical land title registry—we are focused on technology and innovation. We are a national and global leader in the effective automation of property registration and through technology, we are reducing turnaround time for our customers (e.g., lawyers, notaries, land surveyors, etc.) while also improving the consistency, accuracy and efficiency of our services.

What you’ll do:

The Executive Assistant (EA) provides high-quality administrative and governance support to the President & CEO, the Board of Directors, and the Corporate Secretary. The EA ensures the smooth and efficient operation of the Office of the CEO through expert scheduling, meeting coordination, document preparation, and records management.

The role requires a highly organized, detail-oriented, and proactive individual who is a self starter capable of working independently, anticipating requirements, tracking and following up on action items, and keeping the CEO aligned with priorities and deadlines. The EA serves as a professional point of contact for internal and external stakeholders, handling confidential information with discretion and diplomacy.

Executive Office Support

• Manage the CEO’s calendar, correspondence, and briefing materials.
• Anticipate requirements by ensuring the CEO has the necessary information and documents in advance of meetings and events.
• Track and follow up on action items, ensuring commitments and deadlines are met.
• Prepare and maintain organized records, correspondence, and filing systems for the Office of the CEO.
• Support weekly Executive Committee meetings respecting scheduling, agenda preparation, material management, preparation of minutes and action item tracking.
• Draft, edit, and prepare a variety of documents including reports, presentations, and confidential correspondence, ensuring clarity, accuracy, and attention to detail.
• Support other executive and staff members if needed.

Governance and Board Support

• Prepare, organize, and coordinate Board, Committee, and Stakeholder meeting materials in collaboration with the Corporate Secretary.
• Manage the Board portal, ensuring meeting events are created and content is accurate, current, and well-organized.
• Coordinate Board and Committee meeting logistics including agendas, material tracking and distribution, technology, catering, and venues.
• Support nomination, appointment, onboarding, orientation, and recognition for Board and Stakeholder committee members.
• Provide administration support to the Corporate Secretary in delivery of governance and business planning matters.
• Maintain official governance records, including minutes, policies, and public disclosures.

Operational and Project Coordination

• Assist with budgets, expense tracking, and contract administration for the Office of the CEO.
• Provide coordination support for executive-level projects, meetings, and events.
• Ensure the CEO’s office runs smoothly by maintaining processes and planning tools, monitoring workflows, and facilitating timely information exchange.
• Liaise with internal staff, external stakeholders, and government officials as required, ensuring professional and timely communication.

We encourage you to apply if you have:

Education and Experience

• Diploma or degree in Business Administration, Legal Assistant, Office Administration, or a related field, or an equivalent combination of education and experience.
• Minimum combined 7 years’ experience in an executive assistant or senior administrative role, ideally supporting a CEO and Board of Directors.
• Experience handling confidential and sensitive matters with tact and discretion.
• Experience with Board and governance processes considered an asset.

Knowledge, Skills, and Abilities

• Outstanding organizational skills with a high degree of attention to detail and accuracy.
• Strong time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Advanced proficiency in MS Office Suite, SharePoint, MS Teams.
• Knowledge of basic accounting principles and tools
• Strong interpersonal skills with the ability to build positive working relationships at all levels.
• Reliable, proactive, and resourceful, with the ability to anticipate needs and take initiative.
• Professional judgment and discretion in handling sensitive and confidential information.

We are dedicated to transparency in our hiring process. $63,400 - $79,200 annually, reflects a reasonable expectation for pay for the position depending on qualifications and experience. This compensation is specific to the role within our organization and takes into account a wide range of factors that are considered in making compensation decisions including but not limited to job-related skills, experience and relevant training or education, business and organizational needs. We are committed to fostering a safe, respectful, and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

Please note if you require accommodations during the application or interview process, please let us know. Applicants must be legally authorized to work in Canada.