Executive Assistant to the Chief Taxation Officer

Summit Search Group; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A private holding company is seeking a highly organized Executive Assistant to support the Chief Taxation Officer in Toronto. Responsibilities include administrative support, calendar management, and report preparation. The ideal candidate has a Business Administration degree and 5-7 years of experience in a relevant role. Proficiency in Microsoft Office and experience with Caseware and Taxprep are advantageous.

Qualifications

• 5-7 years’ experience as an Administrative Assistant or relevant role.
• Ability to manage multiple priorities and attention to detail.

Responsibilities

• Providing administrative support to all departmental members.
• Coordinating office activities and calendar management.
• Assisting with report and presentation preparation.

Skills

Proficient use of Microsoft Office

Strong organizational skills

Demonstrates initiative

Experience with Caseware and Taxprep

Education

Business Administration degree or diploma

Tools

Caseware

Taxprep

Job description

Important Notice Be aware of a scam where Summit employees are being impersonated via WhatsApp and text messages

Executive Assistant to the Chief Taxation Officer

About Our Client

Our client is a private holding company.

Position Scope

Our client is seeking a highly organized and proactive Executive Assistant to support the Chief Taxation Officer (CTO), Directors and Tax Team. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities.

Responsibilities

General Administration Duties

• Providing administrative support to all departmental members.
• General administrative duties, such as opening mail, scanning, copying, sending documents to CRA, and creating files
• Completing and reviewing all expense reports and related invoices/other relevant supporting documents.
• Coordinating departmental office activities.
• Assisting with calendar management for Chief Taxation Officer and coordinating meetings for team members.
• Assisting with report and presentation preparation.
• Making travel arrangements with keen attention to detail, where necessary.
• Other duties, relevant to the position, shall be assigned as required.
• Rolling forward files in Caseware and Taxprep
• Downloading information from CRA’s website and filing it into Caseware
• Setting up links in Caseware to documents stored in ECM (legal and consulting invoices and reorganization memos)
• Sorting and renaming files in Caseware inbox
• Liaising with Accounting and Investments departments for financial statements and other information
• Liaising with charities for donation receipts
• E-filing tax returns (requesting balance owing cheques, obtaining signatures, e-filing)
• Filing final tax returns in ECM and setting up links in Caseware
• Distributing T3 and T5 slips and filing in Caseware
• Filing nil assessments in CasewareDrafting routine correspondence and tax forms
• Miscellaneous other projects

Required Skills and Knowledge

• Proficient use of various office-based software including Microsoft Office, Excel
• Strong organizational skills
• Demonstrates initiative and works independently
• Experience with Caseware and Taxprep is a bonus

Education and Experience

• Business Administration degree or diploma
• 5-7 years’ experience as an Administrative Assistant, or relevant role, considered an asset.

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.