Executive Assistant to the Chief Operating Officer

Draganfly Innovations, Inc.; British Columbia; Hybrid; CAD 80,000 - 110,000; Full time

Benefits offered by this job

Stock options

Medical and dental benefits

RRSP matching

Generous time off

Job summary

Draganfly Innovations is seeking an Executive Assistant to the Chief Operating Officer to act as the COO’s right hand. You will monitor inboxes, manage approvals, and keep initiatives on track, supporting the operations team with timely updates and clear communications.

You will coordinate cross-functional initiatives, track action items, and prepare briefing notes and materials for meetings, while maintaining confidentiality and discretion in a fast-paced tech environment.

Qualifications

• Post‑secondary diploma or degree in business, operations, office administration or related field, or equivalent experience.
• 5+ years of executive support or administrative experience, including at least 2 years directly supporting a C‑suite or senior operations leader.
• Demonstrated project coordination or project management experience.
• Highly organized and proactive, with a proven ability to track action items and drive follow‑through with senior stakeholders.
• Excellent written communication skills, with the ability to write on an executive’s behalf.
• Advanced skills in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, Planner and SharePoint.
• Sound judgment, comfort acting with delegated authority, and discretion with confidential information.

Responsibilities

• Own one up-to-date view of all COO commitments and action items.
• Capture actions from COO meetings and convert into tracked tasks with owners and due dates.
• Follow up with owners on open items until closed.
• Send weekly COO status reports and flag risks early.
• Coordinate projects led by the COO, track budgets and dashboards, and run check-ins.
• Prepare progress updates for the COO and manage communications for the COO’s team.

Skills

Highly organized

Proactive

Executive communication

Decision making

Education

Post‑secondary diploma or degree in business/operations

5+ years executive support

Tools

Outlook

Teams

Word

Excel

PowerPoint

Planner

SharePoint

OneDrive

Job description

Executive Assistant to the Chief Operating Officer

About Draganfly:

Draganfly Inc. (the “Company”) has been a recognized technology leader within the commercial UAV space for over two decades. We helped establish the commercial market & adoption of multi-rotor helicopters for public safety, agriculture, aerial imaging, & more. As a leader who helped shape the industry, Draganfly’s focus is on the sale of drone products and services, contract engineering & custom integration product development, and health monitoring products and services.

The Executive Assistant to the Chief Operating Officer is our COO’s right hand. You will work directly with our COO to keep the COO’s commitments, action items and projects on track, and to make sure the operations team always knows where each initiative stands.

This is not a scheduling role. You will be a force multiplier for the COO: you will monitor the COO’s inbox, handle approvals on behalf of the COO within your delegated authority and follow up directly with owners, so work keeps moving without waiting on the COO. You will run COO-led projects, keep the operations team informed and raise risks early, freeing the COO to focus on decisions that require the COO’s authority.

This is a permanent, full-time Lower Mainland based remote role for an experienced executive support professional who works well with senior leaders and is comfortable acting on their behalf.

Key Responsibilities

Action Tracking and Follow-up

Own one up-to-date view of all of the COO’s commitments and action items.

Capture actions from the COO’s meetings and turn them into tracked tasks with owners and due dates within 24 hours, using Microsoft Planner or a similar tool.

Follow up directly with owners on open and overdue items until they are closed.

Send the COO a weekly status report, and flag risks, blockers and overdue items early.

Track items waiting on the COO’s decision and help clear them quickly.

Project Management for C00-Led Initiatives

Coordinate projects where the COO is the primary lead, including plans, milestones, timelines and dependencies.

Track project budgets and keep project trackers and dashboards up to date.

Run regular project check-ins with project teams.

Coordinate cross-functional teams and external partners to keep work moving.

Prepare progress updates for the COO and expedite slippage right away.ws, industry events, and customer engagements as a brand ambassador and technical expert

Team Communications and Initiative Visibility

Be the go‑to contact for the COO’s team on the status of initiatives.

Prepare and send regular status updates and briefs to the operations team.

Draft communications and announcements on the COO’s behalf.

Keep a shared initiatives and status dashboard up to date.

Support operations team meetings with agendas, minutes and follow-up.

Executive, Inbox and Administrative Support

Monitor and triage the COO’s inbox, and respond to or route messages on behalf of the COO.

Manage approvals within your delegated authority, such as expenses, purchase requests and documents, and prepare items that need the COO’s sign‑off.

Manage the COO’s calendar, prioritize meeting requests, coordinate travel, and prepare briefing notes and materials ahead of meetings.

File records in SharePoint and OneDrive, draft emails, memos, presentations and reports, and keep contact and distribution lists up to date.

Improve processes, templates and tools, work closely with the CEO’s Executive Assistant and the Executive Chief of Staff’s office, and take on other duties as assigned

Who are you really?

You are a true right hand who keeps a busy executive on track.

You follow up until the job is done, so nothing falls through the cracks.

You write clearly and quickly, and you can write in someone else’s voice.

You make sound decisions when you are trusted to act on someone’s behalf.

You are comfortable asking busy people for updates and holding them to deadlines.

You keep private information private.

You like finding better ways to get things done.

Qualifications

Education & Experience

Post‑secondary diploma or degree in business, operations, office administration or a related field, or equivalent experience.

5+ years of executive support or administrative experience, including at least 2 years directly supporting a C‑suite or senior operations leader.

Demonstrated project coordination or project management experience.

Highly organized and proactive, with a proven ability to track action items and drive follow-through with senior stakeholders.

Excellent written communication skills, with the ability to write on an executive’s behalf.

Advanced skills in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, Planner and SharePoint.

Sound judgment, comfort acting with delegated authority, and discretion with confidential information, including material non‑public information.

Ability to trave l based on the needs of the COO

You will need reliable high‑speed internet and a quiet place to work.

Draganfly is a public company, so you will be asked to sign a confidentiality agreement.

Specializations/Nice to Haves

A PMP, CAPM or similar project management certification.

Experience in a technology, manufacturing, aerospace or defence setting.

Experience supporting an executive at a public company.

Experience with task management tools such as Planner, Asana or Monday.com.

An interest in technology and drones.

Compensation package

Equity / Stock Options: Participation in the company’s stock option plan, providing long ‑ term ownership and alignment with company growth.

Comprehensive medical and dental benefits, including a Health Spending Account (HSA).

Matching RRSP program to support long ‑ term financial planning.

Generous time ‑ off program, including vacation, wellness days, and the full week off between Christmas and New Year’s.

Why Join Us

At Draganfly Innovations, you’ll join a collaborative team that values innovation, curiosity, and continuous improvement. We’re in an exciting growth phase, scaling our technologies, product lines, and teams as we continue to shape the future of UAV innovation. Joining us now means becoming part of a company with deep roots in the industry - and bold ambitions for what comes next.

You’ll have the opportunity to make a meaningful impact, work on diverse and cutting ‑ edge projects, and grow your skills alongside passionate experts. We offer competitive compensation, strong benefits, and a supportive environment where your contributions truly matter. Here, you won’t just join a company - you’ll help build what comes next.

As part of our hiring process, all candidates must successfully complete reference checks and a criminal background check.