Executive Assistant to the CEO (Remote - Canada Only)

StoryLab; Toronto; Remote; CAD 80,000 - 100,000; Part time

Job summary

A creative consulting firm in Canada is seeking a proactive Executive Assistant to support the founder with operations and client work remotely. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing the CEO's inbox and scheduling. This position offers flexible hours starting at approximately 20 hours per week, with opportunities for more. Fluency in English and experience as an EA or VA are desirable. Please apply with your resume, availability, and hourly rate.

Qualifications

• Experience as an EA, VA, or Ops Assistant is preferred but not required.
• Ability to manage emails and calendars effectively.
• Skills in social media management and content scheduling.

Responsibilities

• Organize and prioritize the CEO's inbox.
• Schedule meetings and maintain calendar flow.
• Prepare presentations and client onboarding materials.
• Conduct online research and prepare summaries.
• Track expenses and support financial organization.

Skills

Fluent in English

Tech-savvy (Google Workspace, Notion, ChatGPT)

Organized

Reliable

Detail-oriented

Proactive communication

Initiative and independence

Job description

Please apply on :

https://isarta.com/jobs/?utm_source=IND&job=115888

About the Role

Hi, I'm Philipp Humm - TEDx speaker, bestselling author, and founder of StoryLab. You can find me here : https://www.linkedin.com/in/philipphumm/

I'm looking for a highly proactive, detail-oriented, tech-savvy Executive Assistant to help me grow the brand, streamline operations, and support client work across LinkedIn, Instagram, YouTube, and corporate clients.

Important :

This role is remote, but only open to candidates currently living in Canada.

Applications submitted through LinkedIn without emailing will not be reviewed.

What You'll Be Doing

Email & Calendar Management

• Organize and prioritize the CEO's inbox
• Schedule meetings and maintain calendar flow
• Create time blocks and reminders

Social Media & Content Support

• Help prepare and schedule posts
• Manage comments / DMs on LinkedIn, IG, YouTube
• Organize content ideas, assets, and publishing systems

Operations & Admin

• Prepare presentations, documents, and workshop materials
• Assist with client onboarding
• Track deliverables, deadlines, and follow-ups
• Support internal systems and organization

Research & Project Support

• Conduct online research
• Prepare summaries and documents
• Assist with launches, programs, and client work

Light Finance & Bookkeeping

• Track expenses
• Support invoices and payments
• Keep financial records organized

You'll Be a Great Fit If...

• You live in Canada and are fluent in English
• You're tech-savvy (Google Workspace, Notion, ChatGPT)
• You're organized, reliable, and detail-oriented
• You communicate proactively and professionally
• You take initiative and work independently
• You enjoy supporting a fast-moving founder
• You have experience as an EA, VA, or Ops Assistant (preferred but not required)

Role Details

• Start : ASAP
• Hours : ~20 hours / week (may grow to 30-40h / week)
• Time zones : Some overlap with ET required
• Compensation : Based on experience ? please include your hourly rate

How to Apply (Please Follow These Steps)

• Send ONE email, including
• Your Resume (PDF preferred)
• A short paragraph (5-8 sentences) on why you think you're a great fit for this role
• Your LinkedIn profile
• Your availability
• Your hourly rate

Applications submitted only. Apply button will not be reviewed.

Looking forward to meeting you,

Philipp

Please apply on :

https://isarta.com/jobs/?utm_source=IND&job=115888