Executive Assistant to the CEO & Office Manager (Climate Tech Startup)

Soma Energy; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A forward-thinking AI climate tech startup in Vancouver is seeking an Executive Assistant to the CEO & Office Manager to facilitate a dynamic operational environment. This role requires a proactive self-starter who can manage multiple tasks and communicate effectively. The ideal candidate will support the CEO by anticipating needs, organizing meetings, and fostering a collaborative team culture. Competitive hourly pay and comprehensive benefits are included, ideal for someone passionate about AI and climate technology.

Benefits

Comprehensive health and wellness benefits

Flexible working hours

Qualifications

• 3–5 years of relevant administrative or project coordination experience.
• Capable of handling confidential information with discretion.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Be an extension of the CEO, anticipating needs and ensuring priorities.
• Schedule meetings and prepare travel arrangements effectively.
• Contribute to team culture and manage the office environment.
• Support cross-functional processes and optimize tools as needed.

Skills

Proactive self-starter

Outstanding written and verbal communication

Strong organizational and time-management

Technologically savvy

Tools

Google Workspace

Notion

Slack

Jira

Job description

Job Title: Executive Assistant to the CEO & Office Manager
Location: Vancouver, BC (hybrid in-office)
Full-Time | AI Climate tech Startup

Who We Are

At Soma Energy, we're transforming the power grid with cutting‑edge AI, making energy systems smarter, cleaner, and more resilient. Our energy intelligence platform integrates renewables, batteries, and large‑scale energy loads, unlocking unprecedented flexibility and sustainability.

Backed by leading Bay Area venture capital firms, Soma is an early‑stage startup founded by energy domain experts with 20 years of experience in electricity markets and renewable energy procurement. Our founding team created the energy optimization program at AWS and includes leading PhDs in AI and optimization.

We're building a diverse, ambitious team driven by curiosity, creativity, and a passion for solving real‑world climate and energy challenges with modern AI. If you're eager to make an impact where AI, climate, and energy intersect, we'd love to meet you!

About the Role

This isn’t your average EA role – it's an opportunity to truly partner with a CEO while contributing to the culture of a fast‑growing and impact‑driven startup. You’ll be the right hand to leadership and a key player in keeping our office and operations running smoothly. We’re looking for someone energized by the pace of startups and loves to take initiative, building systems from scratch, and stepping in wherever needed. Must be local to Vancouver and excited to be present in the office 2‑3 days a week.

Key Responsibilities

• Executive Partnership: The primary purpose of this role is to be an extension of the CEO’s brain–anticipating needs, spotting gaps, and ensuring priorities don’t slip. We’re looking for someone who is excited by the opportunity to closely collaborate with a CEO and frequently check‑in. The right candidate will learn the CEO’s communication style to help draft emails and edit external communications. This aspect of the role is designed to grow with you as the company scales.

• Meeting & Event Coordination: Thoughtfully schedule meetings by learning who the stakeholders are, asking clarifying questions, and intuitively understanding how to prioritize the day. This includes setting up meetings, preparing travel arrangements, organizing leadership off‑sites, drafting agendas, taking notes, distributing summaries, tracking follow‑ups, and more!

• Team Culture & On‑site Office Management: Contribute to the team’s culture and make the office a great place to work by strategizing opportunities for in‑person collaboration and improvements to the workplace.

• Project and Operations Support: Take initiative in building and improving cross‑functional processes, from finance and accounting to IT, onboarding, OKRs, and events. Stay fluent in the tools that power our startup (Google Workspace, Notion, Slack, Jira, etc.) and help optimize them as we grow.

Minimum Qualifications

• Proactive self‑starter who thrives in ambiguity, asks good questions, takes ownership, builds processes, and drives projects forward without waiting for direction.

• Proven ability to manage multiple projects at a fast pace.

• Outstanding written and verbal communication skills; capable of writing clear, concise, and human‑friendly internal docs and messages.

• High emotional intelligence and discretion; comfortable handling confidential or sensitive information. Friendly, resourceful, and calm under pressure.

• Strong organizational and time‑management skills, with attention to detail and follow‑through.

• Technologically savvy and quick to learn new tools (e.g., Notion, Slack, Jira, Google Workspace, Airtable, Confluence, etc.)

Preferred Qualifications

• 3–5 years of relevant experience in an administrative, operations, or project coordination role, bonus points if this includes partnering with a C‑suite leader or engineering teams!

• Experience in a startup or tech company is a big plus, though we are open minded to smart individuals who are looking to grow in their career.

• Strong educational background and/or interest in climate‑focused technology.

• Project management experience including experience with internal knowledge management tools.

We thrive on diverse perspectives, skills, and experiences to push the boundaries of AI‑driven solutions. We hire based on talent and potential, ensuring equal opportunity regardless of background. If you need accommodation during the hiring process, let us know, we will work with you.

Compensation & Benefits

• $30-$40/hr Commensurate with experience.

• Comprehensive health and wellness benefits.

Don’t meet all of the preferred qualifications? We still invite you to apply!