Executive Assistant to the CEO

Brandt; Regina; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading Canadian company is seeking an Executive Assistant to manage the CEO's office operations. The role requires exceptional organizational and communication skills, and at least 5 years of experience working closely with senior management. Responsibilities include managing schedules, coordinating meetings, and ensuring confidentiality. If you are self-motivated and have a continuous improvement mindset, we encourage you to apply.

Qualifications

• Minimum of 5 years experience working with Senior Management in a related role.
• Understanding of accounting practices with ability to read financial information.
• A certificate in project management is considered an asset.

Responsibilities

• Manage and coordinate all activities within the Office of the CEO.
• Maintain a high level of confidentiality in all interactions.
• Provide time management assistance to the CEO.
• Perform administrative office duties and manage records.
• Compose correspondence from general instructions.
• Coordination of meetings including agenda and minutes.
• Assist with customer and supplier interactions.

Skills

High level computer skills specifically Microsoft Word, Excel and PowerPoint

Excellent communication skills

Presentation skills

Organizational skills

Interpersonal skills

Ability to meet deadlines

Self-motivated

Continuous Improvement mindset

Education

Office Education Certificate

Job description

Duties and Responsibilities

• Manage and coordinate all activities within the Office of the CEO, including making recommendations related to operational and process improvements to ensure these systems support a culture that maintains a high degree of professionalism and customer focus.
• Maintain a high level of confidentiality in all interactions and maintain confidential files.
• Time management – must be able to balance multiple priorities with minimum direction while meeting deadlines.
• Provide time management assistance to the CEO, Manage calendar, contacts, meetings, travel etc.
• Perform administrative office duties such as manage records of ongoing project activities, perform accounting functions related to forecasting and variance management of the office’s budget, analyze and change work processes and develop practical solutions to sensitive and confidential matters.
• Compose correspondence from very general instructions or in reply to written or verbal enquiries, type, proofread and highlight a variety of confidential materials including reports, general correspondence, and other technical material.
• Coordination of meetings including creating agenda, minutes and distribution of all documentation.
• Work with Brandt Group of Companies executive services group on companywide initiatives.
• Assist with establishing and coordinating customer and supplier interactions and business processes, to ensure effective and efficient operational delivery.

Perform other related duties as assigned

Prepare and support the preparation of internal reporting and technical materials.

Required Skills

• High level computer skills specifically Microsoft Word, Excel and PowerPoint.
• Excellent communication, presentation, organizational, and interpersonal skills.
• Understanding of accounting practices with ability to read financial information.
• Ability to meet deadlines.
• Self-motivated.
• Continuous Improvement mindset.

Required Experience

• Minimum of 5 years experience working with Senior Management in a related role.
• Office Education Certificate or relevant years of experience.
• A certificate in project management is considered an asset.