Executive Assistant to the CEO

Photonic Inc.; Coquitlam; Hybrid; CAD 106,000 - 146,000; Full time

Benefits offered by this job

Stock options

Relocation assistance

Flexible spending account

Comprehensive benefits

Job summary

Photonic Inc. in British Columbia (Hybrid) seeks an Executive Assistant to the CEO. The role is full-time, based in our Coquitlam executive office with three days onsite weekly.

Compensation ranges CA$105,900 to CA$145,600 per year, with relocation options and a comprehensive benefits package. You will provide high-level administrative and operational support, managing calendars, communications, travel, and reporting to enable the CEO and the organization to operate efficiently in a fast-paced,

Qualifications

• Minimum of 8-10 years of experience in a senior administrative role supporting executive leadership.
• Advanced Microsoft Office skills and ability to learn new programs quickly.
• Strong time management and ability to coordinate multiple concurrent projects.
• Excellent written and verbal communication with high professional discretion.
• Proven ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Manage scheduling for CEO, including agendas, mail, email, phone calls, client management, and company coordination.
• Schedule meetings and travel itineraries and coordinate logistics for events.
• Coordinate executive communications and respond to emails while interfacing with clients.
• Plan and orchestrate work to align senior executives' priorities with organizational goals.
• Prepare internal and external corporate documents for team members and industry partners.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Maintain smooth information flow and uphold a structured filing system.
• Uphold strict confidentiality and professional discretion in all matters.
• Develop and sustain a calm, solutions-focused support environment for the CEO.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Multitasking

Tools

Microsoft Office

Email management

Job description

Executive Assistant to the CEO

Application Deadline: 2 October 2026

Department: Finance & Administration

Employment Type: Full Time

Location: British Columbia, Canada (Hybrid)

Compensation: CA$105,900 - CA$145,600 / year

Description

The Executive Assistant will serve as a trusted partner to the CEO with room to grow throughout the company. The individual will provide high-level administrative and operational support in a fast-paced, dynamic environment. This hybrid role is based in our Coquitlam executive office, with an expectation of three days onsite per week.

At Photonic, you will have a front-row seat to one of the most exciting technology challenges of our time. We’re building a distributed quantum computing platform that has the potential to transform scientific discovery, artificial intelligence, national security, and other computationally intensive fields.

The ideal candidate is an experienced Executive Assistant who demonstrates exceptional judgment, discretion, attention to detail, and communication skills. They are proactive, highly organized, and able to anticipate needs, solve problems, and manage competing priorities with confidence and professionalism. Comfortable operating in an environment where priorities can shift quickly, this individual is resilient, and adaptable. They bring a calm, solutions-focused approach, maintain strict confidentiality, and thrive supporting a high-performing executive and organization.

WHAT WE NEED YOU TO DO

• Manage scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company coordination.
• Schedule meetings and appointments and manage travel itineraries.
• Coordinate executive communications and responding to emails and interfacing with clients.
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
• Prepare internal and external corporate documents for team members and industry partners.
• Track daily expenses and prepare weekly, monthly, or quarterly reports.
• Manage information flow in a timely and accurate manner.
• Maintain an organized filing system of electronic documents.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.

WHAT YOU BRING TO OUR TEAM

• Minimum of 8-10 years of experience in a senior administrative role working with executive leadership
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
• Ability to main confidentiality of information related to the company and its employees.
• Advanced Microsoft Office skills, with an ability to become familiar with other programs and software.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• This role is best suited for someone who enjoys working closely with a driven executives, thrives in a fast-paced environment, and takes pride in bringing order, foresight, and calm to complex situations
• Attention to detail.
• Excellent verbal and written communication skills
• Professional discretion, willing to adapt to change and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.

WHY YOU SHOULD WORK WITH US

• Work closely with some of the brightest innovators in quantum technologies to drive breakthroughs that redefine computing
• Enjoy a fast-paced and fun environment where you can try new things while solving innovative challenges every day
• Inclusive company culture that values collaboration
• Regular social events and fun activities keep our global team connected
• Competitive compensation package including base salary, stock options, and relocation assistance for global talent
• Comprehensive benefits including extended health, dental, life, long term disability, an employee assistance program, parental leave top-ups, and a flexible spending account

The description above is what we think an ideal candidate would look like for this role. At Photonic, we understand that everyone has a different work and life journey. If you feel your experience is close to what we've described, but you might not meet all the requirements, please still apply! All roles listed are for current vacancies. While artificial intelligence (AI) tools may be used to assist in reviewing applicant profiles, they do not determine candidate outcomes. Our hiring decisions are made by people, not algorithms. We are committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion. We embrace and encourage our employees’ differences, knowing that these very differences inspire innovation and build better teams. If there are any accommodations our team can make throughout our hiring process, please let us know.