Executive Assistant to Leadership & Board (Part-Time)

Fife House Foundation, Inc.; Toronto; On-site; CAD 40,000 - 60,000; Part time

Job summary

A community-focused organization in Toronto is seeking a proactive Executive Assistant for part-time administrative support. The role includes managing schedules, organizing meetings, and maintaining confidentiality. Ideal candidates will have experience in non-profit environments, exceptional organizational skills, and proficiency in Microsoft Office. This position underlines the importance of diverse community engagement and values equity, diversity, and inclusion in its hiring process.

Qualifications

• Minimum 2–3 years of experience in an Executive Assistant or senior administrative role.
• Experience working in or supporting leadership within non-profit or community-based organizations.
• Exceptional organizational, time management, and problem-solving skills.

Responsibilities

• Provide comprehensive administrative support to the Board of Directors and Executive Director.
• Manage and screen incoming telephone calls, emails, and correspondence.
• Track and categorize all personal expenses of the Executive Director.

Skills

Organizational skills

Time management

Problem-solving

Communication skills

Confidentiality

Education

Post-secondary certificate in Office or Business Administration

Tools

Microsoft Office Suite

Canva

Adobe Pro

Zoom

Teams

Job description

A community-focused organization in Toronto is seeking a proactive Executive Assistant for part-time administrative support. The role includes managing schedules, organizing meetings, and maintaining confidentiality. Ideal candidates will have experience in non-profit environments, exceptional organizational skills, and proficiency in Microsoft Office. This position underlines the importance of diverse community engagement and values equity, diversity, and inclusion in its hiring process.