Executive Assistant to FounderChief Executive Officer (20-month contract)

O2E Brands; Vancouver; On-site; CAD 85,000 - 105,000; Full time

Job summary

A fast-growing parent company is seeking a proactive Executive Assistant in Vancouver to manage the CEO's affairs. This full-time, 20-month contract role requires excellent organizational skills and experience in executive support. Responsibilities include managing schedules, communication, travel logistics, and financial tasks while ensuring utmost discretion. The compensation range is $85,000 – $105,000 per annum with comprehensive benefits and opportunities for professional development.

Benefits

Comprehensive extended health and dental benefits

Generous paid time off

Professional development opportunities

Access to health and wellness programs

Qualifications

• Proven experience in an administrative or executive support capacity.
• Exceptional written and verbal communication skills.
• Ability to handle highly sensitive and confidential information.

Responsibilities

• Manage a complex high‑volume calendar and coordinate meetings.
• Draft correspondence and manage communication for the CEO.
• Handle travel logistics, including booking flights and accommodations.
• Process expense reports and manage invoices.
• Assist with logistics for projects and events.
• Act as the professional liaison for various stakeholders.

Skills

Anticipatory Problem Solver

Detail-Oriented & Meticulous

Experienced Professional

Discreet and Trustworthy

Technology Fluency

Master Communicator

Adaptable & Resourceful

Tools

G Suite/Google Workspace

Job description

O2E Brands is the exciting fast‑growing parent company of 1-800-GOT-JUNK, WOW 1 DAY PAINTING, and Shack Shine. We're looking for a world‑class Executive Assistant to join our rockstar team in a full‑time 20‑month contract position.

This role requires a proactive, highly organized and detail‑oriented professional to manage the administrative, personal and professional affairs of Brian Scudamore, Founder & CEO. The ideal candidate is a true self‑starter who lives to anticipate needs, streamline complexity, and optimize the CEO's time, ensuring his day‑to‑day life runs with flawless efficiency.

Who is Brian Scudamore

Brian Scudamore is the Founder & CEO of O2E Brands. He started 1-800-GOT-JUNK when he was just 19 years old. Today, Brian is a serial entrepreneur, author of two books, and a Dragon on Dragons Den. Find out more at .

Hybrid Work Environment

Vancouver‑based team members work in‑office every other week (Tuesday‑Thursday). Core attendance is required from 9 AM to 3 PM on these days to support business priorities.

A Day in the Life : Core Responsibilities

• Calendar Management & Optimization: manage a complex high‑volume calendar, schedule and coordinate internal and external meetings, and ensure every invitation contains the necessary details.
• Communication & Correspondence: serve as the CEO's proxy by managing email inboxes, drafting correspondence, and organizing all communication for fast and effective review; liaise with the social media team to ensure comments and direct messages are appropriately handled.
• Travel Coordination: handle end‑to‑end travel logistics—including booking flights, accommodations, and ground transportation—adhering to the CEO's specific preferences and ensuring all itineraries are detailed in the calendar.
• Financial & Administrative Support: process expense reports, manage invoices, and handle confidential personal financial tasks.
• Project & Event Support: assist with logistics and administrative support for various projects and events (book launch, management company events, speaking engagements, and other PR activities).
• Confidential Relationship Management: act as the professional liaison for key internal and external stakeholders, including the Leadership Team, family members, other executive assistants, and external organizations.

What You Bring to the Table

• Anticipatory Problem Solver: proactively take tasks off the CEO's plate and consistently seek to optimize workflows, asking, "How can I make this easier, more efficient, and more effective?"
• Detail‑Oriented & Meticulous: possess the organizational skills required to manage complex calendars, logistics, and high‑stakes projects flawlessly.
• Experienced Professional: proven experience in an administrative or executive support capacity, demonstrating increasing levels of responsibility and autonomy.
• Discreet and Trustworthy: exhibit utmost integrity and discretion when handling highly sensitive and confidential information related to business finances and the family.
• Technology Fluency: proficient in G Suite/Google Workspace (Gmail, Calendar, Drive, Docs) and comfortable adapting to new digital tools.
• Master Communicator: exceptional written and verbal communication skills, with the ability to build relationships quickly across diverse groups and summarize complex information for rapid executive review.
• Adaptable & Resourceful: prioritize conflicting needs, navigate ambiguity, and find resourceful solutions independently to keep momentum moving forward.

Compensation &; Benefits

Salary Range: $85,000 – $105,000 per annum (actual salary offered will be commensurate with education, experience, and internal equity).

• Comprehensive extended health and dental benefits
• Generous paid time off, including annual vacation and personal days
• Hybrid work environment offering flexibility to work both remotely and from our corporate offices
• Professional development opportunities to support ongoing career growth
• Access to health and wellness programs, including gym facilities at our corporate head office

The Hiring Process

• Pre‑screen: discuss your experience, goals, and excitement for this role
• Interviews: two or more interviews with different team members, including structured competency and scenario‑based questions
• Presentation/Assessment
• References & background check
• Audio recording transcription for interview practices

About Us

O2E Brands has been voted one of the Best Workplaces in Canada 14 times! Take a sneak peek into why that is here. At O2E Brands we know that great talent comes in many forms and we want to meet you at your best. We will provide reasonable accommodations to applicants with disabilities at any time throughout the recruitment and selection process. Please contact our Talent Acquisition Team to discuss any arrangements that will enable your equal participation.

Ready to take your career to the next level? Apply today.

Employment Type: Full‑Time
Experience: –
Vacancy: 1