Executive Assistant to Founder & CEO | Huha

Bloom; Vancouver; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A design consultancy in Vancouver seeks a dynamic Executive Assistant to support the CEO. The role merges executive support with creative brand efforts, requiring strong organizational skills, effective communication, and flexibility. Responsibilities include managing schedules, preparing materials, and assisting in branding initiatives. Ideal candidates should have 2-3+ years of experience and thrive in fast-paced environments.

Benefits

Annual salary of $80,000 - $100,000 CAD

15 days of vacation

Extended Health & Wellness Benefits

Staff discount on products

Welcome product package

Qualifications

• Experience supporting a high-level executive in a fast-paced environment.
• Ability to juggle multiple priorities seamlessly.
• Familiarity with creative industries is a strong plus.

Responsibilities

• Manage CEO’s calendar, meetings, and appointments.
• Prepare agendas, talking points, and materials for meetings.
• Support creative content creation and brand management.

Skills

Highly organized

Excellent written and verbal communication

Resourceful and proactive

Detail-oriented

Flexibility to travel

Education

2-3+ years’ experience in executive support

Job description

Overview

Bloom is a full-service workplace design consultancy representing Huha on their search for an Executive Assistant r to join their team. As Talent Advisors, we will be the liaison between our Huha and yourself during this recruitment process. We do not use fancy tech to search through resumes at Bloom; every resume is reviewed by a human to ensure that we attain a consistent and equitable interview process. You will directly join our client’s team if you are selected as the successful candidate. We look forward to seeing your application!

Hi, I’m Alexa, Founder & CEO of Huha, an intimates brand making breathable, comfier skin-layer basics that encourage one’s sense of body positivity and self-love. In the process of creating what is better for our bodies and minds, we are creating a better world, too.

Since I started the brand in 2020, Huha is rooted in the belief that everyone deserves to feel comfortable in their skin. For too long, we’ve been trained to think that the way we look is more important than the way we feel, and we’re on a mission to change that.

We are a small but dedicated team with great ambitions, and even great results! As a fast-growing startup, we believe that if we set our minds to a unified goal and work together to achieve it, the moon is the limit. Since our inception, we have doubled our growth year-over-year, given back to dozens of wonderful charities, and garnered tens of thousands of loyal customers who believe what we believe: that comfort is more important than vanity.

Huha is on a mission to create healthier, more comfortable garments that improve one’s sense of body positivity and self-love. Our values guide our work, and our mission guides our values.

About the Role

We’re looking for a dynamic, resourceful, and detail-oriented partner to support the Founder & CEO in driving the business forward.

This isn’t a traditional Executive Assistant role — it’s a rare opportunity to combine executive support with creative brand building and hands-on operational impact. One day you’ll be managing high-stakes meetings and keeping the CEO’s world running seamlessly, the next you’ll be helping craft content, supporting brand engagements, or coordinating cross-company initiatives.

If you thrive in fast-paced environments, love wearing multiple hats, and can effortlessly move between strategy, creativity, and execution — this role was made for you.

The Opportunity

• Executive Support to Founder & CEO: Manage CEO’s calendar, meetings, and appointments to optimize her time
• Prepare agendas, talking points, and materials to ensure the CEO is fully prepped for meetings
• Attend meetings with the CEO, take notes, and send follow-ups to ensure action items are tracked and completed
• Manage CEO’s inbox, draft responses, and prioritize communications
• Plan and book travel arrangements, including flights, accommodations, and detailed itineraries for business and personal trips
• Accompany the CEO to events, photoshoots, and brand engagements to provide seamless support and representation
• Creative & Brand Support: Work closely with the Founder and Marketing to create, edit, and publish compelling content (social posts, newsletters, blogs, speaking decks)
• Help build and manage the CEO’s personal brand: curate social channels, ensure consistent voice, and expand online presence
• Support the CEO in preparing for interviews, speaking engagements, and networking opportunities
• Act as a connector and representative: assist in relationship-building with media, partners, and industry contacts
• Coordinate brand-related logistics — products, props, creative tools, and event planning
• Assist with planning and organizing events in collaboration with the CEO and Marketing team
• Capture behind-the-scenes moments at events and turn them into content opportunities
• COO & Operations Support: Provide administrative and operational assistance to the COO as needed
• Support with scheduling, reporting, and project tracking for cross-departmental initiatives
• Prepare documents, presentations, and research for leadership priorities
• Assist with internal communications and coordination across the leadership team
• Ensure workflows and processes between CEO and COO are smooth and efficient
• Personal Assistance (CEO): Book restaurants, manage shopping requests, and coordinate personal services (cleaners, stylists etc.)
• Streamline personal and professional workflows to keep the CEO’s life organized and running smoothly

What You Bring to the Table

• 2-3+ years’ experience supporting a high-level executive, entrepreneur, or public-facing individual in a fast-paced environment
• Highly organized and detail-oriented, with the ability to juggle multiple priorities seamlessly
• Excellent written and verbal communication skills for drafting correspondence and managing social media posts
• Resourceful and proactive, anticipating needs before they arise and solving problems quickly
• Flexibility to travel frequently and adjust to last-minute changes or evolving priorities
• Professional, trustworthy, and able to handle confidential information with discretion
• Experience in creative industries (fashion, marketing, media) or exposure to photoshoots, events, and branding projects is a strong plus
• Familiarity with social media management and content creation is considered an asset
• Valid driver’s license for managing personal and professional errands

The Interview Process

• Phone screen with Erica, Talent Advisor from Bloom
• Video Interview with Alexa (CEO & Founder) & Jona (VP, Operations)
• Take home assignment
• Final Interview
• Reference checks
• Offer

Location & Working Hours

• This is a hybrid role based in Vancouver, Canada, and will require travel to our office.
• At this time, we are only considering candidates based in the Vancouver area for this role. We appreciate your understanding and encourage you to explore other opportunities with us in the future if you\'re located outside of this area.

Total Rewards

• Annual salary ranges from $80,000- $100,000 CAD
• 15 days of vacation
• Comprehensive Extended Health & Wellness Benefits, including dental, prescription drugs, travel insurance, virtual healthcare, AD&D, and access to confidential EFAP support
• A ‘welcome to Huha’ product package (all our best sellers!!), plus complimentary products for every new style and limited colours we launch
• Enjoy an extra staff discount on any additional purchases, plus a Friends and Family Discount for you to share

Like Bloom, Huha is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, Hiring Managers will not respond to any personal messages regarding this role or other opportunities. To apply, please submit your application via Bloom.

How We Hire

Huha is committed to a fair and equitable hiring process for all candidates. To ensure that each candidate’s journey is consistent and the selection process is unbiased, the team at Huha will not be responding to any personal messages regarding this role or other opportunities.

Huha is a proud equal opportunity workplace that is committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We’re looking for motivated and compassionate people who can execute from the ground up and support the work that Huha believes in.

Huha is committed to developing an inclusive, barrier-free recruitment process and work environment.

Should you require any accommodation, please inform us, and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative format, or to report any accessibility problems, please share in your application or email [e-mail].