Executive Assistant to Founder

Future Classic; Sydney; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading independent music organization in Sydney is looking for an Executive Assistant. This role involves managing a dynamic calendar, handling travel logistics, and drafting communications. Candidates should have a passion for music and experience in an executive assistant role. This position offers close partnership with a respected music industry leader in a full-time capacity.

Benefits

Unique exposure in music industry

Opportunity to influence artist development

Close partnership with industry leader

Qualifications

• 2 years in Executive Assistant or similar role in the entertainment industry.
• Proven ability to manage competing priorities.
• Experience in both corporate and entrepreneurial contexts.

Responsibilities

• Manage dynamic calendar and inbox.
• Handle travel logistics for events.
• Draft and manage internal communications.
• Prepare briefing packs for meetings.
• Ensure smooth information flow to stakeholders.
• Act as a liaison between executive and team members.

Skills

Organizational skills

Project management

Social media management

Technology savvy

Strong communication skills

Emotional intelligence

Passion for music

Tools

HubSpot

AI tools

Job description

We are seeking a highly capable and adaptable Executive Assistant to support the Founder of Future Classic and Managing Director of Virgin Music Group Australia.

This is a unique opportunity to work at the heart of the independent music sector supporting a leader who is deeply involved in entrepreneurship artist development partnerships and creative strategy.

The role combines the precision and discretion of an Executive Assistant with the strategic coordination and project insight to ensure the leaders time is focused on what matters most.

The successful applicant will have a track record navigating and managing competing priorities for a complex set of stakeholders with diplomacy professionalism and outcome-oriented efficiency.

Key Responsibilities

• Manage a dynamic calendar and inbox.
• Handle travel logistics music industry conferences / festivals / shows and event scheduling.
• Draft and manage communications including internal updates and partner correspondence.
• Prepare briefing packs and follow up action items for meetings
• Ensure smooth information flow between the leader and stakeholders
• Assist the leader to set and manage priorities.
• Act as a liaison between executive and team members ensuring alignment and accountability.
• Professional social media posting and correspondence.
• Support the execution of strategic projects.

Skills & Experience

• 2 years in Executive Assistant / entertainment industry role
• Exceptional organizational and project management skills.
• Social media creating editing scheduling posts
• Proven ability to operate in both corporate and entrepreneurial industry contexts.
• Technology savvy and adept at AI tools to optimize operations.
• Strong written and verbal communication skills with the ability to adapt to global executives artists and creative teams.
• High emotional intelligence discretion and ability to build trust with diverse stakeholders.
• Passion for music and commitment to supporting both artists and the business of music.

What We Offer

• A unique dual exposure : working at the intersection of a multinational music company and a boutique independent company.
• A role that blends tactical executive support with artist-facing project work.
• Close partnership with a respected music industry leader.
• An opportunity to influence both the corporate and independent operations of the industry while supporting artist development and business growth.

Key Skills

• Data Analytics
• AI
• Conversion Optimization
• Lean
• R
• Regression Analysis
• Acquisition Strategy
• HubSpot
• Email Marketing
• Product Management
• Knife Skills
• Internet Of Things

Employment Type : Full Time

Experience : years

Vacancy : 1