Executive Assistant to EVP & COO, and EVP, Enterprise Strategies & CFO

First Capital; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading real estate firm in Toronto seeks an experienced Executive Assistant to provide strategic support to senior executives. The ideal candidate will have over 10 years of administrative experience in a corporate setting and be proficient in MS Excel, PowerPoint, Word, and Outlook. This role requires a proactive self-starter who can manage multiple tasks in a fast-paced environment and ensure effective communication across all organizational levels. The company offers competitive compensation and comprehensive benefits.

Benefits

Company-matched savings plans

Fully paid Extended Healthcare benefits

Annual Wellness Subsidy

Tuition & Development Program

Employee Referral Program

Paid time off during December holiday season

Parental leave benefits

Qualifications

• 10+ years of experience in a similar senior administrative role, preferably within a corporate environment.
• Experience at a publicly traded company and working with Boards is a strong asset.

Responsibilities

• Anticipate the needs and provide solutions to executives.
• Manage meeting facilitation including scheduling and minutes.
• Prepare correspondence, presentations, and documents.
• Manage travel requirements as needed.
• Process invoices and expense reports promptly.

Skills

Expert-level experience with MS Excel

Expert-level experience with PowerPoint

Expert-level experience with Word

Expert-level experience with Outlook

Excellent communication skills

Attention to detail

Time management skills

Education

Post-secondary degree

Job description

Overview

Description

First Capital TSX owns, operates and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team we create thriving properties which generate value for businesses, investors and our neighbourhoods. As one of the Greater Toronto Areas top employers we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high performing environment.

The Role

The Executive Assistant will provide administrative and strategic support to our Executive Vice President & Chief Operating Officer and to our Executive Vice President Enterprise Strategies & Chief Financial Officer at our head office in Liberty. This role will be a true partner in the business and involve extensive organizing, coordinating, planning and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion and judgment. A keen eye for detail with a service-oriented attitude is also essential.

What You Will Do

• Anticipate the needs and work ahead to provide solutions.
• Manage all requirements in support of smooth and efficient meeting facilitation including scheduling, agendas, presentations, minutes, etc.
• Prepare a variety of correspondence, presentations and documents.
• Manage travel requirements as needed.
• Be a technology champion, embracing available technology to streamline processes.
• Process invoices and expense reports promptly and per accounting policies.
• Assist with the annual budget process including monthly reporting, quarterly accruals and the application of appropriate e-billing systems.
• Establish and maintain electronic filing systems.
• Act as key liaison with internal and external stakeholders including board members, senior executives and employees.
• Develop and maintain relationships with peer business Executive Assistants and others across the organization.
• Perform various other duties as delegated or assigned, including support for special projects and transactions. Take initiative and find new ways to add value and create efficiencies.

What You Bring

• Post-secondary degree with ten (10) plus years experience in a similar senior administrative role, preferably within a corporate environment.
• Experience at a similarly publicly traded company and working with Boards is a strong asset.

What You Need to Be Successful

• Expert-level experience with MS Excel, PowerPoint, Word and Outlook.
• Well-developed communication and interpersonal skills to effectively collaborate across all levels within and outside the organization.
• Poise, confidence, excellent organizational skills and initiative.
• Proactive self-starter with a can-do attitude who can anticipate executives’ needs and provide solutions.
• Excellent attention to detail and time management skills to multi-task in a fast-paced environment.

What We Offer

We invest in people. Along with our competitive compensation packages, we are always thinking of new ways for our people to share in the company’s success. We are proud to offer the following to our employees:

• Company-matched savings plans
• Fully paid Extended Healthcare benefits from day one
• Annual Wellness Subsidy
• Tuition & Development Program
• Employee Referral Program
• Rewards and Recognition Programs
• Paid time off during December holiday season
• Parental leave benefits

Our people are what makes us different. At First Capital we are committed to workplace diversity and inclusion within our organization; therefore we encourage all qualified persons from all backgrounds to apply. Accommodations are available upon request to all applicants with disabilities throughout our hiring process. To discuss any accommodation please email us at emailprotected.

Employment Type: Full Time

Department / Functional Area: Administration

Experience: years

Vacancy: 1