Executive Assistant to CIO - Investment Ops Lead

Summit Search Group; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A private holding company based in Toronto is seeking a highly organized Executive Assistant to support the Chief Investment Officer. The role requires managing schedules, preparing documentation, and coordinating team activities, requiring strong communication and organizational skills. Ideal for applicants with over 10 years of experience supporting senior executives, especially within financial services. This position fosters a collaborative and proactive work environment.

Qualifications

• Proven experience in handling confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in financial services or investment management is preferred.

Responsibilities

• Manage the CIO’s calendar and schedule meetings.
• Coordinate and prepare materials for meetings.
• Track and prioritize action items for the CIO.
• Provide administrative assistance to the investments team.
• Assist with onboarding new team members.
• Support team-wide initiatives and stakeholder communications.
• Liaise with internal departments to support the CIO.

Skills

Confidential information handling

Team collaboration

Proactive process enhancement

Organizational skills

Written communication

Verbal communication

Microsoft Office Suite proficiency

Time management

Education

10+ years as Executive Assistant

Tools

Calendar management tools

Job description

A private holding company based in Toronto is seeking a highly organized Executive Assistant to support the Chief Investment Officer. The role requires managing schedules, preparing documentation, and coordinating team activities, requiring strong communication and organizational skills. Ideal for applicants with over 10 years of experience supporting senior executives, especially within financial services. This position fosters a collaborative and proactive work environment.