Executive Assistant to CEO — Strategic Gatekeeper & Liaison

Dixon Hall; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A non-profit organization located in downtown Toronto is seeking an Executive Assistant to provide senior-level administrative support to the CEO. The role involves managing the CEO’s schedule, coordinating communications with stakeholders, and supporting Board activities. Ideal candidates will have 3-5 years of experience in similar roles, exceptional organizational and communication skills, and the ability to thrive in a community-focused environment.

Qualifications

• 3 to 5 years supporting C-level executives in a fast-paced setting.
• Experience in a non-profit environment is preferred.
• Strong skills in Board minute-taking.

Responsibilities

• Manage the CEO's calendar and prioritize tasks effectively.
• Coordinate communications and outreach for the CEO.
• Prepare meeting agendas and assist during Board meetings.

Skills

Organizational skills

Communication skills

Proactive approach

Interpersonal skills

MS Office proficiency

Integrity and discretion

Multilingual abilities

Education

College or university education in a related field

Tools

MS Office

Zoom

GoToMeeting

Job description

A non-profit organization located in downtown Toronto is seeking an Executive Assistant to provide senior-level administrative support to the CEO. The role involves managing the CEO’s schedule, coordinating communications with stakeholders, and supporting Board activities. Ideal candidates will have 3-5 years of experience in similar roles, exceptional organizational and communication skills, and the ability to thrive in a community-focused environment.