Executive Assistant to CEO & Board – Governance & Ops

Recruiting In Motion; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading executive search firm in Toronto is seeking an experienced Executive Assistant to the President & CEO. This role involves providing high-level administrative support, managing schedules, and ensuring effective Board coordination. The ideal candidate has over 5 years of experience supporting executives and possesses strong organizational and communication skills. Candidates should be proficient in Microsoft Office and maintain professionalism in confidential environments.

Qualifications

• 5+ years of experience supporting a CEO and Board of Directors.
• Strong knowledge of corporate governance and board operations.
• Ability to handle confidential information with sound judgment.

Responsibilities

• Manage the President & CEO’s calendar, travel, and meetings.
• Prepare briefing materials, correspondence, and presentations.
• Facilitate communication between the President & CEO and Board members.

Skills

Organization

Communication

Writing skills

Professionalism

Discretion

Tools

Microsoft Office

SharePoint

Teams

Zoom

Board management tools

Job description

A leading executive search firm in Toronto is seeking an experienced Executive Assistant to the President & CEO. This role involves providing high-level administrative support, managing schedules, and ensuring effective Board coordination. The ideal candidate has over 5 years of experience supporting executives and possesses strong organizational and communication skills. Candidates should be proficient in Microsoft Office and maintain professionalism in confidential environments.