Executive Assistant to C-Suite — Government Affairs (Ottawa)

DJE Holdings; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A communications firm in Ottawa is looking for an experienced Executive Assistant to coordinate the administrative functions of their office. The ideal candidate will have at least 5 years of experience in similar roles, strong organizational skills, and a familiarity with government procedures. This is an on-site role requiring presence from Monday to Friday to support various executive needs and engage with clients and stakeholders.

Qualifications

• Minimum 5 years of experience as an Administrative or Executive Assistant.
• Experience working in a government office or consulting environment is preferred.
• Available to be in office five days a week.

Responsibilities

• Coordinate and schedule executives’ meetings and events.
• Assist with creating summary briefs, emails, reports, and presentations.
• Prepare and process expense reports and purchase invoices.
• Make travel arrangements including flights and hotel bookings.
• Assist with planning special projects and team meetings.

Skills

Calendar management

Communication skills

Government experience

Multi-tasking

Confidentiality

Education

Post-secondary training in a relevant discipline

Tools

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

A communications firm in Ottawa is looking for an experienced Executive Assistant to coordinate the administrative functions of their office. The ideal candidate will have at least 5 years of experience in similar roles, strong organizational skills, and a familiarity with government procedures. This is an on-site role requiring presence from Monday to Friday to support various executive needs and engage with clients and stakeholders.