Executive Assistant to AVP/VP — Hybrid

Company 1; Halifax; On-site; CAD 49,000 - 82,000; Full time

Job summary

A leading financial services provider in Halifax, Nova Scotia, is seeking a highly skilled Executive Assistant to provide outstanding support to an AVP. The ideal candidate will have a Bachelor's degree, 2-5 years of experience, and strong organizational skills. Responsibilities include managing schedules, coordinating travel, and serving as a liaison. This full-time position offers a hybrid work arrangement and a competitive salary range of $49,125 to $81,875 CAD.

Benefits

Health and dental insurance

Mental health and wellness benefits

Generous paid time off program

Retirement savings plans

Qualifications

• 2-5 years of administrative assistant experience with some project management experience preferred.
• Proficiency in all MS Office applications and a proven ability to adapt to new technologies.
• Strong verbal and written communication skills for engaging with senior officers and representatives.
• Excellent organizational skills including meeting planning coordination priority setting and task management.
• Ability to navigate complex and sensitive situations with excellent judgment discretion empathy and a collaborative approach.

Responsibilities

• Provide advanced administrative support to AVP and VP level staff.
• Manage complex and frequently changing calendars and schedule meetings.
• Coordinate travel arrangements for foreign travel details.
• Serve as the office manager for staff and assist with departmental events.
• Communicate information between executives and internal/external contacts.
• Manage assigned projects and assist in crafting draft presentations.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Education

Bachelor's degree in administration, business or relevant field

Job description

A leading financial services provider in Halifax, Nova Scotia, is seeking a highly skilled Executive Assistant to provide outstanding support to an AVP. The ideal candidate will have a Bachelor's degree, 2-5 years of experience, and strong organizational skills. Responsibilities include managing schedules, coordinating travel, and serving as a liaison. This full-time position offers a hybrid work arrangement and a competitive salary range of $49,125 to $81,875 CAD.