Executive Assistant - SVP

Intact Financial Corporation; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading financial firm in Montreal is seeking an Executive Assistant to support the Senior Vice President of Claims. The role involves managing schedules, organizing meetings, and providing technical support. Candidates should have at least 5 years of administrative experience and be bilingual in French and English. The company offers a hybrid work model, flexible arrangements, and a comprehensive benefits package.

Benefits

Financial rewards program

Employee Share Purchase Plan

Extensive benefits package

Possibility to purchase extra days off

Annual wellness account

Dynamic workplace learning

Community Impact program

Qualifications

• Minimum of 5 years experience in an administrative role.
• Ability to handle multiple competing priorities and deadlines.
• No Canadian work experience required, must be eligible to work in Canada.

Responsibilities

• Provide support to the Senior Vice President, Claims.
• Manage and organize calendars and meetings.
• Prepare document packages for various meetings.
• Assist with the annual budgeting process.

Skills

Bilingualism (French / English)

Proficiency in MS Office (Word, Excel, PowerPoint)

Strong business acumen

Excellent communication skills

Education

College diploma in administration or secretarial studies

Job description

About the role

We’re looking for an Executive Assistant to join our growing team!

What you’ll do here :

Provide support to the Senior Vice President, Claims (Canada) , which includes managing and organizing their calendar, making travel arrangements, scheduling and attending, as required, meetings to record minutes, completing and filing expense reports, writing correspondence, etc.

Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory / equipment and distributing mail.

Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.

Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.

Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.

Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.

Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.

Assist with the annual budgeting process.

Provide backup support to other Executive Assistants.

What you bring to the table :

College diploma in administration or secretarial studies or equivalent combination of education and experience.

Minimum of 5 years experience.

Bilingualism (French / English) – Need to interact regularly with colleagues across the country.

Strong business acumen and professionalism.

Proficiency in MS Office (Word, Excel and PowerPoint).

Can handle multiple competing priorities and deadlines.

Excellent communication skills, both written and verbal.

No Canadian work experience required however must be eligible to work in Canada.

#LI-Hybrid

What we offer

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team :

A financial rewards program that recognizes your success

An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

An extensive flex pension and benefits package, with access to virtual healthcare

Flexible work arrangements

Possibility to purchase up to 5 extra days off per year

An annual wellness account that promotes an active and healthy lifestyle

Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

Inspiring leaders and colleagues who will lift you up and help you grow

A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.