Executive Assistant Public Affairs

Airbus; Montreal (administrative region); Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Group insurance

Pension plan

Employee share purchase plan

Professional development

Job summary

Airbus Canada is seeking an Executive Assistant to the Head of Public Affairs in Montreal/Mirabel. The role supports governance, event coordination, and cross‑functional projects within a dynamic Public Affairs team.

The ideal candidate has 5+ years in senior executive support, with fluency in French and English, strong organizational skills, and proficiency in Google/Office suites and SAP. The position is hybrid, based in Montreal/Mirabel with regional responsibilities.

Qualifications

• Bachelor’s degree in a relevant field or equivalent experience.
• Minimum of five years of experience in high-level executive support or departmental coordination.
• Strong verbal and written communication skills in French and English.

Responsibilities

• Proactively support the Head of Public Affairs with complex agenda management and email handling.
• Coordinate the team's transverse operational projects and ensure rigorous follow‑up on actions with stakeholders.
• Provide support for high‑visibility strategic events with dignitaries and senior government officials.
• Consolidate information and prepare documentation/presentations for meetings and high‑level communications.
• Maintain the governance calendar, coordinate major events, and manage communications for the Public Affairs team.

Skills

Executive support

Cross-functional coordination

Communication (French & English)

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

ERP systems (SAP)

Job description

Do you have solid experience in executive support and want to play a proactive and central role at the heart of our operations? Then this job is for you!

The A220 commercial aircraft Programme is looking for a Executive Assistant to join our Public Affairs department.

At Airbus Canada, our employees work together to advance mobility everywhere. Your ideas are our energy to create lasting impact and an exceptional customer experience.

You will be part of the Public Affairs team responsible for supporting the company's objectives by managing institutional and governmental relations. The team organization is established to promote cross-collaboration autonomously, supporting each other and learning collectively.

Your role as Executive Assistant will be to act as an organizational pillar for management, coordinating transverse activities, ensuring smooth governance, and optimizing the team's administrative processes.

Your working environment:

The headquarters of the A220 commercial aircraft program is located in Mirabel, in the Greater Montreal area, just steps away from the vibrant city of Montreal, with the Public Affairs team also maintaining an office in downtown Montreal.

Known for its peaceful and safe environment, the region offers a high quality of life for younger or experienced professionals and families, perfectly balancing career opportunities and outdoor activities that makes it a truly special place to call home.

• Workplace: Montreal and Mirabel, Quebec (Hybrid model)

How we care for you:

• Financial rewards: Attractive salary, annual bonus, group insurance plan, pension plan and share purchase plan.

• Work / Life Balance: A hybrid working policy, on-site cafeterias in Mirabel and a highly competitive holiday policy.

• Wellbeing/Health: Employee Assistance Program (EAP), Discount Program and on-site Medical Service.

• Individual development: Great upskilling opportunities and development prospects with unlimited access to +10.000 e-learning courses to develop your employability, certifications, accelerated development programmes, national and international mobility.

Your challenges:

• Proactively support the Head of Public Affairs with complex agenda management, autonomous email handling, and daily priority setting;

• Coordinate the team's transverse operational projects and ensure rigorous follow‑up on defined actions with various stakeholders;

• Provide support for high‑visibility strategic events for the Canada Public Affairs department by maintaining smooth and rigorous coordination with our high‑level external stakeholders, including dignitaries and senior government officials;

• Consolidate information and prepare the necessary documentation/presentations for meetings and high‑level communications within Airbus Canada and Europe;

• Maintain the team's governance calendar, coordinate major functional events, and manage communications for the Public Affairs community;

• Ensure tracking and reporting for federal and provincial lobbying registries;

• Anticipate needs, identify opportunities to improve internal team processes, and facilitate decision‑making;

• Oversee and consolidate budget management (tracking, invoicing, PR/PO requests, expense reports) for the team and subcontractors;

• Ensure the logistical and administrative management of the department (IT onboarding for new hires, complex travel arrangements, external supplier visits, supplies).

Your boarding pass:

• Bachelor’s degree: A three (3) or four (4) years university degree is strongly preferred due to the complexity of topics handled in Public Affairs, Communications / Public Relations, Business Administration / Management; or equivalent experience;

• Minimum of five (5) years of relevant experience in high-level executive support or departmental coordination;

• You possess superior verbal and written communication skills in French and English, with the ability to synthesize technical or political issues for senior leadership;

• Strong proficiency in Google Suite and Microsoft Office Suite and integrated ERP systems (e.g., SAP);

• Proven ability to plan, prioritize, and coordinate multiple topics simultaneously in a dynamic and demanding environment, with high autonomy;

• Excellent anticipation skills, proactivity, and the ability to maintain strict confidentiality at all times;

• Strong team spirit, customer‑focused, and highly detail‑oriented within a multicultural environment;

• Language Skills: Advanced level in French and English (written and spoken).

Due to the sector of activity (aerospace), frequent contacts with Airbus entities worldwide, and interactions with suppliers and clients also located across the globe, proficiency in English is required for this position.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Not a 100% match? No worries! Airbus supports your personal growth with customized development solutions.