Executive Assistant/Project Manager

Dillon Consulting Limited; Saint John; On-site; CAD 60,000 - 80,000; Full time

Job summary

A Canadian consulting firm is seeking an experienced Executive Assistant / Project Manager for the Saint John office. The candidate will provide essential support to the President in a hybrid role, managing projects and facilitating communication. The ideal candidate has strong organizational skills, proficiency in MS Office, and at least 3-5 years of experience in project and administration management.

Benefits

Employee share purchase plan

Comprehensive health benefits

Generous retirement savings plan

Flexible work hours

Learning and development opportunities

Qualifications

• Strong business acumen with the ability to analyze financial reports.
• Exceptional attention to detail and organizational skills.
• Outstanding written and verbal communication skills.

Responsibilities

• Manage project execution and strategic initiatives.
• Prepare executive-level communications and reports.
• Support the President with administrative tasks.

Skills

Project management

Organizational skills

Communication

Technical proficiency with MS Office

Analytical skills

Job description

Overview

Executive Assistant / Project Manager to provide pivotal support for the President in a fast-moving, collaborative environment. Based in the Saint John office with flexible work hours and a hybrid arrangement (3 days in the office minimum).

We are seeking a proactive, tech-savvy professional with strong organizational skills, excellent communication, and a drive to turn ideas into action. You will serve as a trusted problem-solver and partner for the President, supporting administrative, organizational, project coordination, and communication needs.

Responsibilities

• Project management and execution of strategic initiatives: define goals and objectives, outline scope, manage timelines, monitor progress, track budgets, and provide regular updates to the President.
• Prepare and distribute business summaries and project reports.
• Executive partnership: act as a confidential administrative ally to the President; manage the President’s schedule and meetings; prepare materials and provide proactive daily organizational support.
• Craft and polish executive-level communications, briefing notes, and presentations.
• Support strategic financial oversight by coordinating operating budgets reporting and progress on business plan objectives and key results, including quarterly team meetings.
• Drive execution by managing requests, tracking action items, and ensuring key deliverables are met by direct reports and support teams.
• Act as a liaison for the President with internal colleagues and external stakeholders.
• Maintain organized and confidential information through meticulous file and database management, including electronic filing systems.
• Arrange business travel and related logistics.
• Organize and facilitate internal meetings: agendas, minutes, action items, attendance tracking, logistics, virtual workspaces, room bookings, setup, and media support.
• Collaborate with other Executive Assistants to plan and execute large-scale events, meetings, and conferences.
• Coordinate special projects and finalize and distribute reports; occasional business travel may be required.

Learning & Development

• Demonstrate commitment to self-development and continuous learning.
• Contribute to Dillon’s corporate profile through active participation in professional associations and committees.

Qualifications

• Strong business acumen with the ability to analyze and interpret financial and business reports; ensure information provided to the President is vetted and accurate.
• Exceptional organizational skills and attention to detail; ability to manage and prioritize multiple tasks in a fast-paced setting.
• Outstanding written and verbal communication; able to prepare and polish professional materials.
• Ability to build positive working relationships at all levels.
• Tech-forward and adaptable; proficient with MS Office and comfortable with emerging technologies including AI.

Experience

• Three to five years of experience in project and administration management.
• Creative, automation-minded thinker with enthusiasm for technology.
• Prior experience in fast-paced financial, startup, or technology sectors is valued.

Why Dillon

Dillon is powered by people who are technically proficient and motivated to deliver superior results. We value innovation, continuous development, and a strong workplace culture. Dillon is a certified Great Place to Work with a focus on employee ownership, flexible work options, and professional development.

Benefits & Culture

• Employee share purchase plan; Dillon is 100% employee owned and share ownership is open to all full-time regular employees.
• Competitive compensation and comprehensive health benefits.
• Generous retirement savings plan.
• Student loan repayment assistance with employer contributions.
• Flexible work hours and a trust-based approach to work arrangements.
• Learning and development opportunities; coaching, mentoring, and internal learning opportunities.
• Focus on innovation and a supportive environment for growth.
• EFAP and Wellness Subsidy for employee well-being.

About Dillon

Dillon is a proudly Canadian, employee-owned professional consulting firm specializing in planning, engineering, environmental science, and management. We partner with clients to deliver collaborative solutions across Canada with a history spanning over 75 years. Dillon has been recognized among Canada’s Best Managed Companies for 18 years and is Platinum Club member.

Equity & Inclusion

Dillon is committed to employment equity, inclusiveness, and diversity; accommodations are available in the interview process upon request.

Job Details

• Location: Saint John, New Brunswick, Canada
• Employment type: Full-time
• Seniority level: Associate
• Job function: Project Management, Consulting, and Engineering
• Industries: Business Consulting and Services