Executive Assistant / Project Manager

Dillon Consulting; Fredericton; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A consulting firm is seeking an Executive Assistant to support the CEO. This role includes managing projects, coordinating schedules, and facilitating communications. Ideal candidates are detail-oriented, tech-savvy, and possess strong organizational skills, with 3-5 years of relevant experience. The position offers competitive compensation and flexible work options.

Benefits

Employee share purchase plan

Comprehensive health benefits

Flexible work hours

Wellness Subsidy

Qualifications

• 3-5 years of experience in project and administration management.
• Ability to analyze financial and business reports.
• Exceptional attention to detail and task prioritization.

Responsibilities

• Manage special projects and company initiatives.
• Support the CEO with scheduling and communication.
• Coordinate travel arrangements and internal meetings.

Skills

Organizational skills

Communication skills

Business acumen

Tech proficiency

Relationship building

Tools

MS Office Suite

Job description

Responsibilities

What You'll Do : Make a Real Impact

• Work on special projects and company initiatives by establishing goals and objectives, outlining the project scope, managing timelines, monitoring project progress, tracking budgets, and providing regular updates to the CEO.
• Finalize and distribute business summaries and project reports.

Executive Partnership

• Serve as a high-level, confidential administrative ally to the CEO.
• Mastermind the CEO’s dynamic schedule, expertly coordinating meetings, preparing essential materials, and providing proactive daily organizational support.
• Craft and polish executive-level communications, impactful briefing notes, and compelling presentations.
• Support strategic financial oversight by coordinating the reporting of operating budgets and progress on business plan objectives and key results, including organizing quarterly team meetings.
• Drive execution by managing requests, vigilantly tracking action items, and ensuring key deliverables for the CEO are met by direct reports and support teams.
• Act as a key liaison and representative for the CEO with both internal colleagues and external stakeholders.
• Champion organized and confidential information flow through meticulous file and database management, including intuitive electronic filing systems.
• Arrange all aspects of business travel, ensuring smooth journeys from transportation to accommodation.
• Orchestrate productive internal meetings by preparing insightful agendas, capturing minutes and action items, tracking attendance, and managing all logistics, including virtual workspaces, resource tools, room bookings, setup, and media support.
• Team up with fellow Executive Assistants to plan and execute large-scale corporate events, meetings, and conferences.
• Spearhead the coordination of special projects and company initiatives, including finalizing and distributing reports.
• Occasional business travel may be part of your adventure.

Learning & Development

• Demonstrate a commitment to self-development, ongoing learning, and professional development.
• Contribute to Dillon’s corporate profile through active participation in professional associations and committees.

Qualifications

• Possesses strong business acumen with the ability to analyze and interpret financial and business reports, ensuring the President receives thoroughly vetted and accurate information.
• You are a wizard of organization with an exceptional eye for detail, and you thrive on managing and prioritizing multiple tasks in a high-energy, fast-paced setting.
• Your written and verbal communication skills are outstanding; you can prepare and polish professional correspondence and materials with flair.
• You are natural at building positive working relationships and interacting professionally with individuals at every level.
• You are tech-forward and adaptable, passionate about leveraging a variety of tools to enhance efficiency, including advanced proficiency in the MS Office Suite and familiarity with emerging technologies like AI.

Experience

• Three (3) to five (5) years of experience in project and administration management.
• Creative, out-of-the-box thinking, a passion for automation, and a true enthusiasm for technology.
• Prior experience in the fast-paced financial, start-up, or technology sectors is highly valued.

If you enjoy building, growing, and nurturing new and existing relationships with thought leaders and other stakeholders, then this position may be right for you!

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values :

• Reliability : words result in actions that build trust;
• Achievement : do the work to hit the target;
• Continuous development : always learning; always adapting; always growing;
• Creativity : discover new possibilities;
• Courage : do the things that matter, especially when it’s hard;
• Inclusiveness : enabling belonging to draw strength from our differences.

In addition, we offer :

• Employee share purchase plan
• Dillon is 100% employee owned and share ownership is open to all employees.
• A competitive compensation package
• Comprehensive health benefits
• Generous retirement savings plan
• Student loan repayment assistance with matching employer contributions
• Flexible work hours and hybrid working options
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and hybrid work options to help balance the competing demands of work and personal life.
• Learning and Development opportunities
• As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities.
• Focus on Innovation
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities.
• Employee and Family Assistance program
• A variety of EFAP tools and online resources to support well-being are available to all employees.
• Goodlife Fitness Corporate Membership
• Our employees can take advantage of reduced annual membership fees.
• Wellness Subsidy
• Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and / or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes.