Executive Assistant (Montreal)

FP&A; Montreal; On-site; CAD 55,000 - 70,000; Full time

Job summary

A global professional services firm in Montreal seeks an Executive Assistant to support senior partners. The ideal candidate has strong organizational skills, is bilingual in French and English, and is proficient in Microsoft Office. Responsibilities include managing client engagements, coordinating meetings, and supporting various projects. This role offers a comprehensive benefits package and opportunities for career development.

Benefits

Comprehensive medical and dental coverage

Mental health benefits

Generous time off

Internal career development opportunities

Volunteer opportunities

Qualifications

• Ability to multi-task and learn quickly while being adaptable to change.
• Proven ability to prioritize and meet multiple and/or unexpected deadlines.
• Sound judgement regarding confidential and sensitive matters.

Responsibilities

• Support the client engagement management process including tracking and reporting time & expenses.
• Create and format documents using various Microsoft tools.
• Coordinate virtual and in-person meetings and manage travel arrangements.

Skills

Outstanding time management

Organizational skills

Bilingualism in French and English

Proficiency in Microsoft Office

Excellent customer service skills

Education

Post-secondary education or relevant experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Suite

Job description

Overview

At EY were all in to shape your future with confidence.

Well help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity

We are looking for adynamic person tojoin ourExecutive Assistant Group (EAG). EAGis ourteam of self-motivated EAs who support our Partners andare a keypart of ourCore Business Services team. We keep our organization running strong byworkingto deliverexceptional service supportingEYs growth and profitability in line with its vision of building a better working world.

Our EAs aredriven administrative professionalswho enjoyteamingwith colleagues while striving to understand and anticipate needs to exceed given day your key responsibilities may include :

Your key responsibilities

Businesssupport

Engagementmaintenance - Support the client engagement management process including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process

Documentmanagement - Use firm brand standards to create and format letters proposals presentations and reports using various Microsoft tools

Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firms dedicated agents and travel tool;and independently manage multiple calendars

Teaming- Participate inmeetings and learning events;engage inteaminitiativesand projects; andprovide short-term backup support for your colleagues

Skills and attributes for success

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Proven ability to prioritize and meet multiple and / or unexpected deadlines
• Strategic thinking skills combined with the ability to problem solve and anticipate the executives needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Ability to multi-task and learn quickly while being adaptable to change
• Be an ambassador for new technology and processes and be eager to engage in continuous learning and development

What we look for

• Post-secondary education and / or relevant experience
• Proficiency in Microsoft Office (Outlook Word Excel and PowerPoint) with proven ability to learn customized software / tools
• Excellent customer service and proven team player with strong written and oral communications skills
• This role involves interaction with clients operating nationally and globally where fluency in French and English is required. Bilingualism in both French and English is therefore a requirement of this role.

What we offer you

The EY benefits package is designed to support your physical emotional financial and social wellbeing. Our extensive benefits include comprehensive medical dental and prescription drug coverage as well as mental health benefits a robust Employee Assistance Program and group savings plans to promote your overall wellbeing. We offer generous time off including personal days vacation days and additional firm-wide holidays along with the option to purchase extra vacation days. Employees can take advantage of EYs exclusive learning programs tailored just for them. We also provide internal opportunities for career development and advancement enabling you to grow within the firm. Get involved in meaningful volunteering through EY Ripples and make a positive impact in the community.

Learn about our commitment to DE&I at you ready to shape your future with confidence Apply today.

To help create the best experience during the recruitment process please describe any accommodations you may need.

Diversity and Inclusion at EY

Diversity and inclusiveness are at the heart of who we are and how we work. Were committed to fostering an environment where differences are valued policies and practices are equitable and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism advancing gender equity and women in leadership advocating for the 2SLGBTQIA community promoting our neuroinclusion and accessibility initiatives and are dedicated to amplifying the voices of Indigenous peoples (First Nations Inuit and Métis) nationally as we strive towards reconciliation. Our diverse experiences abilities backgrounds and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work they bring their best and are empowered to build a better working world.

EY Building a better working world

EY is building a better working world by creating new value for clients people society and the planet while building trust in capital markets.

Enabled by data AI and advanced technology EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance consulting tax strategy and transactions. Fueled by sector insights a globally connected multi-disciplinary network and diverse ecosystem partners EY teams can provide services in more than 150 countries and territories.

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1