Executive Assistant Job Details | TransAlta

TransAlta; Calgary; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading power generation company in Canada seeks a skilled Executive Assistant to support their Senior Vice President and leadership team. The ideal candidate will have a minimum of 5 years of experience in an executive support role, possess strong organizational and communication skills, and be proficient in Microsoft Office. This position is based in Calgary and offers a competitive salary along with various benefits.

Benefits

Competitive salary

Annual and long-term incentives

Company-matching pension plan

Flexible health benefits

Generous vacation and personal days

Learning and development programs

Employee recognition and rewards

Annual wellness allowance

Qualifications

• Minimum 5 years of administrative assistant experience in an executive support role.
• Exceptional organization and communication skills.
• Comfortable engaging with stakeholders at all levels.

Responsibilities

• Manage calendars and ensure key commitments are on track.
• Prepare internal correspondence and executive communications.
• Plan and execute events, including budget management.

Skills

Organizational skills

Communication skills

Tech-savvy in Microsoft Office

Ability to manage multiple demands

Team collaboration

Education

Business Office Administration Certificate or Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

SharePoint

SAP

Job description

Executive Assistant

WHO WE ARE

Our Power, Your Possibilities

At TransAlta, we don’t just generate electricity— we generate opportunity. As one of Canada’s largest publicly traded power generators, we’ve been powering communities for over 100 years across Canada, the U.S., and Australia. Our diverse energy portfolio and passionate team are driving the transition to a cleaner, more sustainable future.

We believe in the power of purpose, the strength of collaboration, and the value of continuous learning. If you’re ready to make a real impact in a dynamic industry, you bring the energy - we’ll provide the platform.

ABOUT THE ROLE

We are looking to hire a highly skilled Executive Assistant to support the Senior Vice President Growth, VP Growth, and the VP Trading – leaders who are driving innovation and strategic expansion.

In this role, you’ll be more than an administrator – you’ll be the trusted advisor and partner of the Growth team. Your ability to anticipate needs, streamline priorities and create order in a fast-paced environment will directly influence the success of our team.

This role is based at our Head Office in Downtown Calgary, in support of the leaders. The ability to establish strong and effective communication in both virtual and in person environments is key to the success of this role. Low cost parking is available and you’ll work in newly renovated offices in the heart of Downtown Calgary.

A DAY IN THE LIFE

• Participate in team meetings as a member of TransAlta’s Growth business unit
• Manage calendars, proteose meetings and ensure SVP’s key commitments, calendars, files, and inbox are on track
• Develop and maintain working relationships with Executive Assistants and Administrative Assistants across the organization
• Prepare internal correspondence, memos, reports and presentations including Board materials and Business Review materials, and edit/format executive communications and deliverables
• Assist with budget preparation, tracking and updating
• Assist in meeting preparation, preparing agendas, transcribing, and distributing minutes
• Prepare monthly expense reports for the SVP and VP’s with precision and discretion
• Plan and executive the business units’ events, including event budget management
• Exude cultural leadership and support the SVP and culture champion in executing and tracking culture goals, contributing to strengthening the culture of the team
• Research and compile data, meet or liaise with individuals and groups inside or outside the company on behalf of the executive, and provide assistance in establishing and coordinating company administrative policies

ABOUT YOU

• Minimum 5 years of administrative assistant experience in an executive support role
• Business Office Administration Certificate, Diploma, or similar
• Well-developed organizational skills, and the ability to manage multiple demands and work within tight deadlines
• Self-motivated with the ability to work with others effectively in a team
• Exceptional organisation and communication skills
• Ability to thrive independently while collaborating in a proactive, high-energy environment
• Comfortable engaging with stakeholders at all levels, from employees to executives
• Tech-savvy and adaptable with solid skills in Microsoft Office – Word, Excel, Power Point, Outlook, SharePoint, SAP and calendar management
• Strong ability to assess organisational needs, understand the history of the organization and adapt to and manage change

THE PERKS

• Competitive salary
• Annual and long-term incentives available for select roles
• Company-matching pension plan
• Flexible health benefits for you and your family
• Generous vacation and personal days
• Learning and development programs
• Employee recognition and rewards
• Annual wellness allowance

Explore our Employee Experience Booklet on our Careers site to see how we support your growth and wellbeing www.transalta.com/careers

OUR CULTURE

At TransAlta, we’re driven by a Culture of Results, Learning, and Purpose. We prioritize psychological safety, wellbeing, inclusion, and belonging - creating a space where everyone can thrive. We believe that diverse perspectives drive innovation and progress, and we’re committed to building a workplace where you can be your authentic self.

Ready to Power Up With Us?

Excited about this role but don’t meet every single requirement? We still encourage you to apply. Studies have shown that women and people of color are less likely to apply for a job unless they meet every single qualification. You might just be the candidate we are looking for.

WHAT TO EXPECT

The successful candidate may be required to complete background checks appropriate to the role and may include criminal record, education and employment verification or credit checks. ‘Safety sensitive positions’ will be required to complete pre‑employment testing.

Due to the high volume of applications we receive, only those progressing will be contacted.