Executive Assistant II

TD; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

TD Bank Group is seeking an Executive Assistant in Toronto to provide high-level administrative and workplace support to senior leaders. You will manage calendars, coordinate travel, handle expenses, and help run meetings with attention to detail.

This role requires a high school diploma with 5+ years of experience, strong Microsoft Office skills, discretion with confidential information, and the ability to work independently and with teams in a fast-paced environment.

Qualifications

• High school diploma with over 5 years of relevant experience.
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.).
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams.
• Ability to collaborate with other Executive Assistants and internal/external partners.
• Ability to think strategically and multi-task while meeting conflicting deadlines.
• Experience coordinating travel arrangements and managing frequent changes.
• Strong organizational skills to manage accountabilities and confidential tasks.
• Excellent communication skills, active listening and clear written/verbal communication.
• Strong judgment and discretion when handling confidential information.

Responsibilities

• Own and maintain calendar management for multiple leaders and resolve conflicts with solutions.
• Coordinate travel for leaders, including national and international travel and rescheduling.
• Process expenses for teams and ensure timely completion.
• Coordinate in-office or virtual meetings, townhalls, offsite events; book spaces, prepare decks, arrange catering.
• Maintain confidentiality and assist in prioritizing leaders' emails.
• Assist with ad-hoc tasks, reports, invoices, and charts with accuracy.
• Keep the team informed on project status and day-to-day activities.
• Provide vacation/temporary coverage for colleagues as needed.

Skills

Independent and collaborative work

Strategic thinking

Multi-tasking

Excellent communication

Discretion with confidential情報

Travel coordination experience

Strong organizational skills

Policy interpretation

Education

High school diploma

Tools

Microsoft Office

Outlook

PowerPoint

Word

Internet applications

Job description

Work Location

Toronto, Ontario, Canada

Hours

37.5

Line Of Business

Administration

Pay Details

$65,000 - $85,000 CAD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description

Department Overview

At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our Executive Assistants provide a broad range of organizational and general workplace support to executives within TD.

Job Details

If you're a dynamic administrative professional who can support executives and help maintain smooth business operations, we want you to join our team.

As an Executive Assistant, you'll provide a range of administrative and general workplace support for our senior leaders.

What You'll Do

No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

Make An Impact

• Own and maintain calendar management for multiple leaders (Senior Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
• Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
• Process expenses for teams and ensure timely completion
• Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
• Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
• Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
• Provide vacation/temporary coverage for colleagues, supporting additional leaders

Experience Growth

• Provide training to new Executive Assistants and be a Subject Matter Expert for common tasks performed
• Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

Cultivate Our Culture Of Care

• Provide support while ensuring quality service and professionalism at every interaction
• Participate fully as a member of the team and contribute to a positive work environment

Job Requirements

What You Need to Succeed

We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.

• High school diploma with over 5 years of relevant experience
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
• Ability to collaborate with other Executive Assistants, in addition to internal and external partners
• Ability to think strategically and multi-task while able to meet conflicting deadlines
• Experience coordinating travel arrangements and comfortable managing frequent changes
• Strong organizational skillset to manage accountabilities, while simultaneously managing leaders' administrative requirements
• Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
• Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
• Strong judgment skills to support initiatives and apply discretion when working with confidential information

Colleague Development

Through regular development conversations and training programs, we’re committed to providing our colleagues the support they need to thrive both at work and at home.

Applications Must Include

• Cover letter (one letter-sized page only)
• Resume (two letter-sized pages only)

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Who We Are

TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more

Additional Information

We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

Training & Onboarding

We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.

Language Requirement (Quebec Only)

Sans Objet