Executive Assistant: Hybrid, Growth‑Oriented Support

IFG - International Financial Group; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading financial services firm in Toronto is looking for a highly experienced Executive Assistant. The role requires 5-10 years of administrative support experience, advanced proficiency in Microsoft tools, and strong communication skills. This long-term contract position offers a hybrid work model, focusing on supporting senior leadership and managing business operations. Join a diverse team and thrive in a dynamic environment.

Benefits

Majority-women inclusive tech team

Fast-paced growth-oriented environment

Open feedback and learning culture

Qualifications

• 5–10 years of administrative or executive support experience.
• Demonstrated discretion and confidentiality handling sensitive information.

Responsibilities

• Manage complex calendars and schedule meetings.
• Arrange domestic and international travel.
• Process business expenses and support financial operations.
• Prepare agendas, reports, and meeting materials for executives.
• Review and manage incoming communications.
• Maintain filing systems and confidential documentation.
• Oversee procurement of supplies and vendor coordination.
• Support onboarding activities and serve as a central contact.

Skills

Advanced proficiency in Microsoft Word

Advanced proficiency in Excel

Advanced proficiency in Outlook

Advanced proficiency in PowerPoint

Strong calendar management

Event coordination

Excellent verbal communication

Excellent written communication

Discretion and confidentiality

Multitasking

Education

High school diploma or GED

Bachelor’s degree

Job description

A leading financial services firm in Toronto is looking for a highly experienced Executive Assistant. The role requires 5-10 years of administrative support experience, advanced proficiency in Microsoft tools, and strong communication skills. This long-term contract position offers a hybrid work model, focusing on supporting senior leadership and managing business operations. Join a diverse team and thrive in a dynamic environment.