Executive Assistant - Hospital Redevelopment Project (Full-time Interim)

Lake of the Woods District Hospital; Northwestern Ontario; On-site; CAD 60,000 - 80,000; Full time

Job summary

A healthcare facility in Northwestern Ontario is seeking an Executive Assistant to support its Redevelopment Office. The role involves managing schedules, coordinating communications, and preparing documentation for projects. Ideal candidates possess strong administrative skills, proficiency in Microsoft Office, and the ability to work in fast-paced environments. This full-time interim position offers competitive pay in a collaborative setting.

Benefits

Healthcare of Ontario Pension Plan

Pay in lieu of vacation

Customizable health and dental plans

Access to physiotherapy and gym

Wellness initiatives

Qualifications

• Experience providing administrative or clerical support, preferably in healthcare.
• Ability to work both independently and in a team setting.
• Demonstrated commitment to ongoing professional development.

Responsibilities

• Provide administrative support to the Redevelopment Office.
• Manage schedules and coordinate meetings among stakeholders.
• Prepare project documentation and assist in planning activities.

Skills

Interpersonal skills

Attention to detail

Time management

Organizational skills

Problem-solving skills

Communication skills (written/oral)

Keyboarding (min 60 wpm)

Education

Post-secondary education in related field

Tools

Microsoft Office

Adobe Pro

PowerPoint

Excel

Job description

Job Description

Job Description

Competition Number

2025-NON-043

Job Type

Full-time Interim

Hours

1.00 FTE

Classification

XSEC1

Department

Administration

Salary

$33.4153 to $37.4211 per hour

Closing Date

Thursday, November 20, 2025

If this opportunity sounds like a great fit for you and you meet most of the essential qualifications we are looking for, we encourage you to apply and provide us more details about why you think you would be a great fit. LWDH is dedicated to ongoing professional development and continuing education opportunities to enhance skillsets and working experience.

Description

The Executive Assistant will provide administrative and organizational support to the LWDH Redevelopment Office, working closely with the Hospital project team under the direction of the Vice President, Capital Redevelopment. This role is an integral part of the Project Management Office (PMO) and will contribute to the effective coordination and execution of activities supporting the hospital’s redevelopment and transition to the new facility.

The Executive Assistant will be responsible for managing schedules, coordinating meetings and communications amongst internal and external stakeholders, including preparing and maintaining project documentation, and assisting with the organization of key planning activities. The successful candidate will demonstrate exceptional attention to detail and professionalism, as well as the ability to work collaboratively in a fast‑paced, evolving project environment.

Benefits

• Healthcare of Ontario Pension Plan enrolment, one of Canada’s largest defined benefit pension plans that includes inflation protections, survivor benefits, buyback options, and early retirement
• Pay in lieu of vacation and benefits provided
• A third party partnered, self‑directed and initiated benefits package through Health Care Providers (HCP) Group Insurance is provided that includes customizable health and dental plans, life insurance, long‑term disability benefits (LTD), and accidental death, disease and dismemberment (ADD&D) based on package eligibility
• Access to staff physiotherapy, onsite gym, Employee Assistance Program, staff wellness initiatives, and much more!

Qualifications

• Completion of post‑secondary education at the college or university level in a complementary discipline
• Progressive experience providing administrative or clerical support, experience within a healthcare or project environment is considered an asset
• Proficiency in various software applications, specifically Microsoft Office and Adobe Pro. Also, specifically PowerPoint and Excel
• Exceptional interpersonal and public relations skills, with the ability to develop strong working relationships with internal and external stakeholders
• Experience with minute taking with excellent attention to detail
• Understanding and / or experience with the use of AI in an office environment would be an asset
• Excellent written / oral communication skills
• Effective time management and organizational skills with a strong ability to problem solve
• Minimum 60 wpm keyboarding skills, subject to testing
• Demonstrated strong ability to anticipate needs, identify opportunities for improvement, and take the initiative to implement solutions or streamline processes
• Ability to work independently and as part of a team with minimal supervision
• Demonstrated ability to handle confidential information
• Demonstrated commitment to ongoing continuing education and professional development
• Ability to work under pressure and maintain productivity in a fast‑paced dynamic environment
• Demonstrated reliable attendance record
• Ability to work flexible hours

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted. Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

Please prepare your application in accordance with the qualifications posted in the job advertisement. LWDH is a proud and active partner in the All Nations Health Partners Ontario Health Team, working collaboratively towards the development of a seamless, patient‑centred healthcare system. Applications will be screened based on the posted qualifications.

LWDH is committed to the principles of equity, diversity, and inclusion and belongingness in our operations, throughout our workplace, and seeks to employ individuals who are committed to and value these principles.

We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this responsibility, LWDH will make appropriate accommodations, including alternative formats available. Please inform Human Resources of any accommodation(s) at any point throughout the recruitment and selection process to ensure your equal participation.

LWDH values the importance of creating a workplace that reflects the population it serves and promotes the representation of the Employment Equity groups as outlined by the Employment Equity Act (1993). Applicants are encouraged to self‑declare at the time of application. For more information, to request an accommodation, or to report a frequently publicly posted advertised job posting, please contact the Human Resources Department at ext. 2393.