Executive Assistant | Great West

Canada Life; Toronto; On-site; CAD 60,000 - 100,000; Full time

Benefits offered by this job

Career Development

Health & Wellness

Time Off

Financial Security

Rewards and Recognition

Emphasis on Community

Job summary

Great-West Lifeco is seeking an Executive Assistant to support senior leaders within our Great West Finance function. You’ll help manage priorities, deadlines, and deliverables in a fast-paced environment, acting as a trusted partner and ensuring a professional experience across the organization.

In this role you will coordinate calendars and meetings, prepare materials in PowerPoint, leverage Microsoft 365 tools, and explore AI-assisted workflows to streamline operations while maintaining

Qualifications

• 5+ years supporting senior leaders, preferably in finance or accounting.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel, Word).
• Effective communication skills and confidence working with senior stakeholders.
• High level of discretion, professionalism, and judgment.
• Proactive, solutions-focused approach with the ability to anticipate needs.
• Strong relationship-building and collaboration skills.
• Ability to bring structure and clarity to complex, high-volume workloads.
• Curiosity and willingness to experiment with emerging AI technologies and agentic workflows to improve team effectiveness.
• Experience supporting large-scale transformation programmes, PMOs, or strategic initiatives is an asset.

Responsibilities

• Provide day-to-day support to senior leaders, including calendar management, meeting coordination, and prioritization of competing demands
• Act as a key point of coordination for internal stakeholders, ensuring a seamless and professional experience
• Support the planning and logistics of workshops and meetings, including distribution of senior leadership materials
• Coordinate travel arrangements, expense management, including general office operations
• Support the team in managing workflow across multiple deadlines and deliverables
• Prepare, format, and edit presentations in PowerPoint, maintain track logs and dashboard reports, as well as other materials for leadership audiences
• Ensure materials are polished, accurate, and aligned with executive standards
• Leverage Microsoft 365 tools to streamline workflows and enhance team productivity
• Use AI tools to summarize information, prepare meeting materials, coordinate actions, and manage knowledge repositories
• Provide light troubleshooting and coordination with internal tech support where required

Skills

Calendar management

Meeting coordination

Prioritization

Communication with senior stakeholders

Discretion

Relationship building

AI tools awareness

Proactive problem solving

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Outlook

Microsoft Copilot

Job description

Permanent Full Time

We’re seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leaders within our Great West Finance function. This role is central to enabling a high-performing team—ensuring seamless operations, strengthening organization across complex deliverables, and supporting senior leadership in managing priorities, deadlines, and key deliverables.

This is an opportunity for a strong business partner who thrives in a fast-paced, deadline-driven environment and brings a forward-thinking, solutions-oriented mindset to executive support.

What You’ll Do

Executive & Team Enablement

• Provide day-to-day support to senior leaders, including calendar management, meeting coordination, and prioritization of competing demands
• Act as a key point of coordination for internal stakeholders, ensuring a seamless and professional experience
• Support the planning and logistics of workshops and meetings, including distribution of senior leadership materials

Operational Excellence

• Coordinate travel arrangements, expense management, including general office operations
• Support the team in managing workflow across multiple deadlines and deliverables

Project Coordination & Documentation

• Prepare, format, and edit presentations in PowerPoint, maintain track logs and dashboard reports, as well as other materials for leadership audiences
• Ensure materials are polished, accurate, and aligned with executive standards

Technology & Coordination

• Leverage Microsoft 365 tools (Outlook, PowerPoint, Excel, SharePoint) to streamline workflows and enhance team productivity
• Use AI tools (e.g., Microsoft Copilot, intelligent agents, workflow automation platforms) to summarize information, prepare meeting materials, coordinate actions, and manage knowledge repositories
• Provide light troubleshooting and coordination with internal tech support where required

What You Bring

• 5+ years supporting senior leaders, preferably in finance or accounting
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel, Word)
• Effective communication skills and confidence working with senior stakeholders
• High level of discretion, professionalism, and judgment
• Proactive, solutions-focused approach with the ability to anticipate needs
• Strong relationship-building and collaboration skills
• Ability to bring structure and clarity to complex, high-volume workloads
• Curiosity and willingness to experiment with emerging AI technologies and agentic workflows to improve team effectiveness
• Experience supporting large-scale transformation programmes, PMOs, or strategic initiatives is an asset

The base salary for this position is between $59,800 - $99,700 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Grow with Great-West Lifeco

Great-West Lifeco Inc is a Canadian headquarter, international financial services holding company with interests in life insurance, health insurance, retirement and investment services, asset management, and reinsurance businesses. We operate in Canada, the United States, and Europe under the brands: Canada Life, Empower and Irish Life. At the end of 2024, our companies had over 32,250 employees, 106,000 advisor relationships, and thousands of distribution partners – serving approximately 40 million customer relationships.

Great-West Lifeco trades on the Toronto Stock Exchange (TSX) under the ticker symbol GWO and is a member of the Power Corporation group of companies.

What we offer

We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:

• Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to$2,000 annually towards education reimbursement.
• Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being.
• Time Off: In addition to regular vacation and personal days, we support community involvement with a volunteer day.
• Financial Security: Company-matching pension plan, share ownership program and additional investment options.
• Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more!
• Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events.

Learn more about Great-West Lifeco.

We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact [e-mail]. All information provided will be handled in accordance with applicable laws and Great-West Lifeco policies.