Executive Assistant, Finance

Gildan Yarns; Montreal; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A global apparel manufacturing company in Montreal is seeking a skilled Executive Assistant to provide advanced administrative support to senior finance executives. Responsibilities include managing busy schedules, organizing travel, and ensuring effective communication across departments. Candidates should have over 5 years of experience and be proficient in both French and English. The role offers a hybrid work model and opportunities for professional development.

Benefits

Mentorship opportunities

Attractive benefits packages

Qualifications

• 5+ years’ experience as an Administrative or Executive Assistant, preferably supporting an executive.
• Proficiency in both French and English.
• Ability to work with changing priorities and little supervision.

Responsibilities

• Provide advanced and confidential administrative support to executives.
• Maintain a busy and changing calendar.
• Organize travel arrangements for corporate events.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Discretion

Tools

PowerPoint

Word

Excel

Outlook

Job description

Gildan is leading the way in apparel manufacturing, with a strong portfolio of brands, including Gildan®, American Apparel®, Comfort Colors®, GOLDTOE®, and Peds®. We’ve spent the last four decades perfecting the art of respectful apparel making, and the last 20 years implementing sustainable initiatives throughout our business.

Founded in Canada, we now operate out of roughly 30 locations worldwide across 12 countries and sell our products in 60+ markets globally with $3 billion in sales. Together with more than 45,000 employees, we are united in our vision of Making Apparel Better®. Di scover the full scale of Gildan and prepare to be surprised at gildancorp.com .

The opportunity

The incumbent is responsible for a wide variety of administrative responsibilities to support the Senior Vice President Finance, along with a group of Vice Presidents within the Finance Function in their daily affairs.

The role

• Provide advanced and confidential administrative support to the executives on a daily basis
• Maintain a busy and ever-changing calendar with constant communication and follow-up
• Plan and coordinate meetings and conference calls
• Manage incoming and outgoing email and phone communication; ensures timely flow of information to and from the executives and within different departments within the Finance Function
• Organize local and international travel arrangements, including but not limited to detailed plans, itineraries and schedules
• Organize Corporate finance meetings and events including liaising with external vendors
• Assist in managing various budgets, the vendor creation, corporate credit card expenses, vacation requests, the accruals and invoicing approval process.
• Create and act as gatekeeper for quarterly closing and annual financial calendars
• Ensure follow-up on assigned files and/or mandates
• Prepare and follow-up on expense reports
• Prepare documents and presentations, as required
• Liaise with other Executive Administrative Assistants as required
• Cover the reception desk occasionally, when necessary

The requirements

• 5+ years’ experience as an Administrative or Executive Assistant; experience supporting an executive is a definite asset;
• Organized with strong follow-up and priority management skills;
• Resourceful with a strong ability to multitask;
• Proactive in their approach to problem solving and communication
• Responsible, flexible and works with the utmost discretion at all times
• Ability to work with constantly changing priorities;
• Flexibility in the working hours, most notably during the weeks leading up to and including the Board Meetings
• Adaptability, maturity and open mindedness;
• Autonomous with initiative and good judgement; ability to work with little to no supervision
• Excellent interpersonal and communication skills;
• Excellent written and verbal communication skills in both French and English.
• Proficient in PowerPoint, Word, Excel and Outlook.
• This position requires proficiency in a language other than French to support customers, employees or markets located outside the province of Quebec or requiring services in a language other than French – mainly English.

#LI-Hybrid

What’s in it for you?

• Join a publicly traded company dual-listed on NYSE and TSX with great potential
• Be part of a workplace where meaningful connections and teamwork are celebrated
• From local to international, be ready to work alongside a diverse group of colleagues
• Benefit from mentorship and continuous development opportunities
• Take advantage of our attractive benefits packages

We want to get to know you better! Please include your transferrable skills and unique experience in your application to help us learn more about you.

We thank all applicants for their interest, however, only those selected for interviews will be contacted.

Come as you are

We recognize the importance of diversity, equity, and inclusion to create a meaningful, collaborative work environment. As an inclusive employer, we value and embrace all the traits that make you uniquely you and seek to provide everyone with an equal chance to succeed. Because equity and inclusion matter at Gildan.

#FindYourFit at Gildan and tailor the future of your own career.