Executive Assistant (EA) to CEO

Snaplii; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading fintech platform in Toronto is looking for a high-EQ Executive Assistant to support the CEO. Responsibilities include calendar management, communication drafting, and coordinating travel. The ideal candidate has strong communication skills in English and Mandarin, along with expertise in Google Workspace. Join a fast-growing team shaping the future of payment solutions.

Qualifications

• Must have high EQ and integrity; trustworthy and proactive.
• Able to simplify complexity into actionable steps.
• Must be outcome-driven and collaborative with teams.

Responsibilities

• Manage the CEO's calendar and resolve scheduling conflicts.
• Document meeting agendas and track action items.
• Coordinate domestic and international travel.
• Draft stakeholder communications while maintaining confidentiality.
• Assist with executive initiatives and operational tasks.

Skills

Clear communication in English and Mandarin

Strong stakeholder management

Expertise in Google Workspace

High reliability and ownership

Experience with complex calendars

Education

0–2 years in EA/administrative/operations roles

Tools

Google Workspace

Slack

Notion

Confluence

Sheets

Job description

Snaplii offers immigration support for qualified candidates, including pathways to work permits and permanent residency.

About The Role

We are seeking a resourceful, high‑EQ Executive Assistant to partner with our CEO and keep the engine running smoothly in a high‑growth (pre‑IPO) fintech environment. You will orchestrate complex calendars, prioritize time ruthlessly, prepare agendas/briefs, capture decisions and action items, coordinate travel and expenses, and serve as a trusted gatekeeper with impeccable judgment and confidentiality. You’ll also drive follow‑through across teams turn recurring work into clean checklists/notes/templates and ensure nothing falls through the cracks.

Qualifications

• 0–2 years in EA/administrative/operations roles (exceptional new grads welcome).
• Communication: Clear, concise written & verbal English & Mandarin; can draft executive‑level emails and summaries.
• Professional presence: Polished, discreet, and calm under pressure; strong stakeholder management.
• Organization & tools: Expert with Google Workspace/Calendar, Slack, and docs; fast with meeting notes, action logs, and task trackers (Notion/Confluence/Sheets).
• Execution mindset: High diligence, ownership, and reliability; excellent prioritization and time management.
• Nice to have: Experience handling complex calendars, travel logistics, expenses, and board/leadership meetings.

What You’ll Do

• Own the CEO calendar: schedule, sequence, and protect time; resolve conflicts across time zones and priorities.
• Run meetings end‑to‑end: prep agendas/briefs, document decisions, track actions, chase deadlines, and circulate clean notes.
• Travel & expenses: coordinate domestic/international travel, visas, itineraries; submit and reconcile expenses on time.
• Inbox & stakeholder comms: draft emails, coordinate with internal teams and external partners; uphold confidentiality.
• Projects & events: support exec initiatives, on‑sites, investor/partner meetings, and light ops tasks to keep momentum.

Who You Are

• High EQ, high integrity: trustworthy, discreet, and proactive; anticipates needs.
• Structured & logical: simplifies complexity into clear next steps and repeatable checklists.
• Outcome‑driven: moves priorities forward and closes the loop—no loose ends.
• Collaborative: works seamlessly with leadership and cross‑functional teams to deliver fast, high‑quality execution.

Why Join Us – About Snaplii

Snaplii is one of Canada’s fastest‑growing fintech platforms, transforming how people pay, save, and earn rewards. With over $70M in annual transaction volume and 200,000+ users across North America, we deliver unmatched utility and loyalty through a single seamless app. We’ve ranked as high as #5 on the Apple App Store during peak shopping seasons, and consistently remain in the Top 80—driven by a highly engaged, high‑retention user base. As the most payment‑flexible platform in the space, Snaplii supports a wide range of digital payment methods and partners with 400+ leading brands, including Walmart, Amazon, and Esso. Our platform is fully built and maintained in‑house—engineered to handle complex payment flows, scale with demand, and support a growing suite of financial products. We’re actively expanding into new digital finance offerings to help users create, manage, and grow value in their everyday lives. Join us as we shape the future of everyday spending.