Executive Assistant, CPS

ONEX; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading investment firm in Toronto is seeking an experienced Executive Assistant to support the Client and Product Solutions team. Responsibilities include providing administrative support, preparing meeting materials, coordinating meetings, and managing event logistics. Ideal candidates will have 3–5 years of relevant experience and a professional demeanor, with a strong ability to manage confidential information.

Qualifications

• 3–5 years of related administrative or executive assistant experience.
• Prior experience within private equity, professional services or financial services is preferred.
• A high degree of professionalism, initiative and independence.

Responsibilities

• General administrative support including creating, maintaining documents.
• Preparation of necessary meeting materials including agendas.
• Coordination of internal and external meetings.
• Manage event logistics end-to-end, ensuring a seamless experience.
• Process expense reports in compliance with firm policies.

Skills

Administrative support

Excellent professional demeanor

Detail-oriented

Discretion with confidential information

Job description

Onex is an investor and asset manager that invests capital on behalf of Onex shareholders and clients across the globe. Formed in 1984, we have a long track record of creating value for our clients and shareholders. Onex became a public company in 1987 and is listed on the Toronto Stock Exchange under the symbol ONEX. Onex’ two primary businesses are Private Equity and Credit. In Private Equity, we raise funds from third‑party investors and invest them, along with Onex’ own investing capital, through the funds of our private equity platforms: Onex Partners and ONCAP. Similarly, in Credit, we raise and invest capital across several private credit, liquid credit and public equity strategies.

Our investors include a broad range of global clients, including public and private pension plans, sovereign wealth funds, insurance companies, family offices and high net worth individuals. Onex has $55.9 billion in assets under management, of which $8.4 billion is Onex’ own investing capital. We generate value for our shareholders through two segments: Investing and Asset Management.

The Opportunity

Onex is searching for an experienced Executive Assistant to support Client and Product Solutions team members in both Toronto and NY offices. The Executive Assistant will be responsible for various administrative duties outlined below. The role will be based in Toronto.

Key Responsibilities

• General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations.
• Preparation of all necessary meeting materials including presentations, agendas and any other required documents.
• Coordination of internal and external meetings to include room reservation, equipment set‑up, catering and meeting material preparation.
• Working with other EA and team members to manage event logistics end‑to‑end—including vendor relationships, budget tracking, RSVPs, seating charts, event materials, and on‑site execution—to ensure a seamless guest experience.
• Process expense reports in compliance with firm travel policies.
• Other administrative duties as required.

Candidate Profile

• 3–5 years of related administrative or executive assistant experience. Prior experience within private equity, professional services or financial services is preferred.
• A high degree of professionalism, initiative and independence; excellent professional demeanor with the ability to work with a wide range of levels and management.
• Solutions‑oriented; resourceful, well‑organized, highly dependable, efficient and detail‑oriented.
• Must be able to handle confidential information with the appropriate level of discretion; prudent and able to exercise proper discretion when dealing with confidential matters.

Our Team & Commitment

Onex is led by the firm’s CEO, Bobby Le Blanc, as well as experienced leaders at each of our businesses. We have approximately 120 investment professionals across all platforms, supported by approximately 165 professionals dedicated to our corporate functions and investment platforms. Consistent with our One Onex approach, the teams share and leverage sector expertise, and sourcing and origination of opportunities across all business lines. Our culture is guided by our strong commitment to accountability, intellectual honesty and respect for all our partners and stakeholders. Onex was formed on principles of entrepreneurialism and responsible investing and our team is united in recognizing the value of collaboration, diversity of perspective and background, and an inclusive environment. Our team is a critical factor in our success, and attracting and retaining the best people and strongest investors are an important competitive advantage. Also crucial to our long‑term success is the alignment of interests between the Onex management team, the Onex Board of Directors, shareholders and our limited partners. Members of our management team and Board of Directors have a significant long‑term ownership in Onex shares and invest meaningfully in our funds. We believe this alignment creates stronger relationships with both our limited partners and shareholders.

Diversity, Equity & Inclusion

Onex recognizes that a diverse team and inclusive environment are vital in contributing to our continued success as an investor and asset manager. We believe that diverse perspectives create better outcomes for us and our stakeholders, including the companies we invest in, our shareholders, investors and clients, as well as the communities we serve. Onex’ commitment to diversity and inclusion includes increasing our focus on attracting and retaining employees from diverse backgrounds, creating additional awareness of diversity issues and benefits, fostering and inspiring a more supportive environment where inclusivity is expected and prioritized, and embedding accountability for diversity throughout the firm. Onex’ Diversity & Inclusion Leadership Council, which is co‑chaired by our CEO and our Head of Shareholder Relations and Communications, includes representation from across all business platforms and geographies. The Council is responsible for championing diversity and inclusion across the firm, including supporting the development and success of Onex’ employee resource groups.

Equal Employment Opportunity & Accommodation Statement

Onex is an equal opportunity employer. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other characteristic protected by applicable law. Onex is committed to fostering an inclusive and accessible workplace. If you require accommodations at any stage of the recruitment process, please contact [e-mail].

Applicants must be legally entitled to work in the country where the role is based, or eligible for any necessary work authorization or permit.