Executive Assistant, Corporate Client Group

RBC; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading Canadian bank is seeking an Executive Assistant to support the Managing Director and their team. The role requires a minimum of 3 years of experience and strong organizational skills. Key responsibilities include managing calendars, preparing expense reports, and supporting HR activities. This position offers the opportunity to make a significant impact in a collaborative environment.

Benefits

Dynamic and collaborative team

Opportunities for challenging work

Ability to make a lasting impact

Qualifications

• Minimum 3+ years professional experience in a related role.
• Strong attention to detail with proven organizational and time management skills.
• Demonstrates initiative, resourcefulness and problem-solving abilities.
• High level of computer proficiency with Microsoft applications.
• Exceptional customer service skills.
• Team player and adaptable with exceptional judgement.

Responsibilities

• Ensure all required information for meetings is assembled in advance.
• Manage the MD’s calendar with minimal direction.
• Organize and coordinate meetings/events for clients.
• Prepare team expense reports and assist with budget management.
• Support HR activities including onboarding new hires.
• Manage incoming correspondence and overall office operations.

Skills

Communication

Data Entry

Detail-Oriented

Email Services

Office Administration

Presentation Software

Spreadsheet Software

Teamwork

Time Management

Word Processing Software

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Description

What is the opportunity?

An exciting opportunity to join our team as an Executive Assistant in Corporate Client Group’s Relationship Management team (CCG-RM). CCG-RM is dedicated to delivering a complete range of complex financial solutions and core banking services to mid-market Canadian head‑quartered companies. The CCG Relationship Management team plays a key role in the realization of group’s initiatives and financial goals. The team also supports the broader CCG group’s execution of long‑term and short‑term plans by implementing judgement, vision, management, and leadership.

The Executive Assistant will provide administrative and operational support to the Managing Director (“MD”) and their team members. The purpose of this role is to help support the MD to maximize their time against top priorities in the market and business results.

What will you do?

• Ensure all required information for meetings is assembled in advance, including agendas, pre‑reads and other materials
• Manage the MD’s (and team) calendar demand with minimal input and direction and coordinates with key partners as required
• Manage team’s travel arrangements for efficiency and cost effectiveness
• Organizing and coordinating meetings/events for clients and/or the relationship management team
• Prepare team expense reports ensuring accuracy and adherence to policies, and assists with the overall budget and identifying opportunities for department cost savings
• Support for HR activities, including onboarding new hires, monitoring RBC Learning requirements (Code of Conduct, AML etc)
• Department administration including, managing vacation schedules, encouraging use of Workspace Management, and other duties assigned
• Manage incoming correspondence, risk and compliance requirements, and overall office operations
• Responsible for providing administrative support at a department level, supporting the relationship management team

What do you need to succeed?

Must Have

• Minimum 3+ years professional experience in a related role
• Strong attention to detail with proven organizational and time management skills, with the ability to prioritize and organize work tasks, information, etc.
• Demonstrates initiative, resourcefulness and problem‑solving abilities
• High level of computer proficiency with Microsoft Excel, Word, PowerPoint and Outlook
• Exceptional customer service skills and the ability to discover and meet the client’s needs
• Team player and adaptable
• Exceptional judgement and discretion

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high‑performing team
• Opportunities to do challenging work

Job Skills

• Communication
• Data Entry
• Detail‑Oriented
• Email Services
• Office Administration
• Presentation Software
• Spreadsheet Software
• Teamwork
• Time Management
• Word Processing Software

Additional Job Details

Address: 1 PLACE VILLE MARIE:MONTRÉAL

City: Montréal

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: PERSONAL & COMMERCIAL BANKING

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-11-18

Application Deadline: 2025-12-03

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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