Executive Assistant, Canada Sales ()

Sodexo Canada Ltd; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading services company based in Toronto is seeking an Executive Assistant to support the SVP of Sales and other executives. Responsibilities include managing complex calendars, organizing team events, and ensuring compliance in sales processes. Candidates should possess strong communication, organizational skills, and experience with SharePoint. The role offers a flexible work environment, competitive compensation, and numerous growth opportunities.

Benefits

Flexible work environment

Competitive compensation & great employee benefits

Training and development programs

Countless opportunities for growth

Qualifications

• Proven experience with SharePoint administration and site design.
• Fluency in Microsoft suite tools required.
• Ability to manage multiple priorities effectively.

Responsibilities

• Provide critical support to executives managing calendars and travel.
• Organize team meetings and client events.
• Administer sales governance processes and maintain compliance.

Skills

Strong customer service skills

Very strong communication and collaboration skills

Strong planning and organizational skills

Detail oriented

Drive and Dependability

Education

Post-secondary degree in administration, human resources, communications, or related field

Tools

SharePoint

SalesForce CRM

Microsoft suite tools

Job description

How Youll Make an Impact :

As Executive Assistant youll provide critical support to the SVP of Sales Sodexo Canada as well as the VP Sales Corporate Services & Energy & Resources the VP Sales Campus & Healthcare and the VP Finance Canada. Beyond managing complex calendars coordinating meetings and travel and ensuring seamless daily operations youll play a key role in administering sales governance processes and maintaining compliance. This includes owning SharePoint site administration and ensuring accurate documentation for audit readiness. From organizing team meetings and client events to preparing expense reports and overseeing office coordination youll serve as a trusted partner to the executives and a central resource for the broader sales organization.

Accountabilities

Executive & Team Support

• Manage calendars including scheduling meetings and travel.


• Coordinate meetings with multiple internal and external stakeholders.


• Manage the team vacation calendar.


• Manage the team meeting calendar maintain agendas and capture meeting notes.


• Administer and report compliance with internal sales approval process (2.3) across the organization

Travel Meetings & Events

• Plan and arrange corporate travel and accommodations.


• Organize team meetings including logistics food and beverage arrangements and minutes.


• Organize and manage conferences end-to-end including calendars registrations logistics marketing collateral swag food and beverage client activities and invitations.


• Organize client meetings and entertainment including logistics food and beverage and reservations.

Administrative & Office Management

• Review correspondence draft letters and arrange for signatures on documents.


• Handle administrative tasks such as filing printing and document management.


• Perform office coordination tasks including ordering supplies handling mail managing fobs and alarm codes and other related duties.


• Provide end-to-end support for expense reports.


• Prepare and deliver reports as required.

Sales & Proposal Support

• Provide support to the proposal team as needed.


• Support the Sales team with rebids new sales and cross-sells as required.

Systems & Reporting

• Provide CRM support and ensure accuracy of reporting.


• Act as a SoForce power user.

Other

Perform other duties as assigned.

Qualifications :

What Youll Need toSucceed :

• Post-secondary degree in in administration human resources communications or a related field or equivalent combination of education and experience.


• Proven experience with SharePoint administration and site design (e.g. setting up folders managing permissions maintaining document libraries).


• Strong customer service skills


• Very strong communication and collaboration skills


• Strong planning and organizational skills


• Managing Multiple Priorities


• Proficient use of a wide variety of technologies


• Drive and Dependability


• Detail oriented


• Strong work ethics and confidentiality


• Fluency in Microsoft suite tools and ability to learn quickly new tools or systems


• SalesForce CRM Fluency

Additional Information :

What MakesSodexoDifferent :

Working with Sodexo is more than a job; its a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own addition we offer :

• Flexible work environment


• Competitive compensation & great employee benefits


• Training and development programs


• Countless opportunities for growth


• Corporate responsibility & sustainability


• An award-winning employer for Sustainability Diversity & Inclusion Corporate Social Responsibility and much more. View Sodexos latest awards here


• And so much more!

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin race religion ethnic group age disability gender sexual preference sexual or gender identity status as a veteran or any other federal provincial or local protected class.

We welcome and encourage applications from people with disabilities.Accommodation is available on request from candidates taking part in all aspects of the selection process.

Sodexo is committed to providing a safe and healthy working environment for our team members customers clients contractors business partners guests and members of the public with whom we regularly interact. We require that all new hires in hospitals long term care facilities and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.

Follow us on social media to seefirst-handwhat we are all about!

Instagram : Sodexo Canada (@sodexocanada)

Twitter : Sodexo Canada (@SodexoCanada)

LinkedIn : Sodexo Canada Careers

Facebook : Sodexo Canada Facebook

SodexoSJG

Remote Work : No

Employment Type : Full-time

Key Skills

Business Development,Customer Service,Revenue Growth,Cloud,Account Management,CRM,New Customers,ROI,Sales Activities,Territory,Business Relationships,Sales Floor,Sales Goals,Sales Process,New Clients

Experience : years

Vacancy : 1