Executive Assistant - Calgary

EY; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits

Defined contribution pension

Generous vacation policy

Flexible work options

Job summary

EY is seeking an Executive Assistant to join the Executive Assistant Group (EAG) in Calgary, supporting Partners within a dynamic, collaborative environment. You will manage calendars, coordinate meetings, prepare documents, and assist with client engagements, travel, and reporting.

The role emphasizes proactivity, discretion, and strong communication while EY leverages AI tools to enhance efficiency. We offer a comprehensive Total Rewards package including health coverage, pension

Qualifications

• Post-secondary education or relevant experience.
• Proficiency in Microsoft Office with ability to learn new tools.
• Strong written and oral communication and customer service skills.

Responsibilities

• Support the client engagement management process, including tracking time and expenses, running reports, and assisting with billing.
• Create and format letters, proposals, presentations and reports using Microsoft tools.
• Coordinate virtual and in-person meetings and events; manage travel and multiple calendars.
• Collaborate with teams and provide short-term backup support to colleagues.

Skills

Microsoft Office

Customer service

Communication skills

Team collaboration

Education

Post-secondary education

Tools

Microsoft Office

Job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity

We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support a portfolio of Partners and are a key part of our Core Business Services team. We are also part of a firm that is embedding AI across all functions, including EA support. We keep our organization running strong by delivering exceptional service, supporting EY's growth and profitability, in line with its vision of building a better working world.

Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. EAG operates in a collaborative environment where assignments and priorities may evolve based on business needs.

This job posting relates to an existing vacancy within our organization.

Business support

Engagement maintenance

Support the client engagement management process, including tracking and reporting time and expenses as needed; running reports; maintaining accurate client and contact data; and playing a key role in the billing process.

Document management

Use firm brand standards to create and format letters, proposals, presentations and reports using various Microsoft tools.

Meetings and events

Coordinate virtual and in-person meetings and small events (internal and external); liaise with designated teams for larger events; manage travel using our firm's dedicated agents and travel tool; and independently manage multiple calendars.

Teaming

Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues.

Skills And Attributes For Success

• Curiosity and openness to AI and emerging technologies, with a willingness to use new tools to enhance productivity, improve efficiency and deliver exceptional service.
• Outstanding time management and organizational skills in a demanding, fast-paced environment
• Strategic thinking skills combined with the ability to anticipate needs, solve problems and identify practical solutions.
• Agility and flexibility in response to changing priorities, evolving business needs and changing assignments, with proactive follow-through
• Build strong relationships and contribute to a collaborative team culture by leveraging resources and support networks across the firm.
• Sound judgement regarding confidential and sensitive matters

To qualify for the role, you must have

• Post-secondary education and/or relevant experience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Excellent customer service and proven team player with strong written and oral communication skills

What We Offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

Inclusiveness at EY

Inclusiveness is at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

Learn about our commitment to Inclusiveness athttps://www.ey.com/en_ca/about-us/corporate-responsibility/equity

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with ethical principles and regulatory requirements.