Executive Assistant & Board Admin — Flexible Hybrid

Mosaic Forest Management; Vancouver; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading timberlands management company in Vancouver is seeking a Part Time Executive Assistant & Board Administrator to provide high-level administrative support to the CEO and Board. This role involves managing Board communications, scheduling meetings, and maintaining office operations. Ideal candidates have 5+ years of experience supporting executives, exceptional communication skills, and proficiency in Microsoft Office. Competitive compensation and various benefits are offered.

Benefits

Competitive compensation

Annual bonuses

Employer-paid benefits

Defined contribution pension plan

Generous paid vacation

Flexible work model

Qualifications

• 5 years of experience supporting high-level executives or board members.
• Strong organizational skills with attention to detail and ability to manage deadlines.
• Demonstrated ability to manage sensitive and confidential information with discretion.

Responsibilities

• Provide administrative support to the CEO and Senior Leadership Team.
• Schedule Board meetings, prepare agendas, and assist with meeting minutes.
• Coordinate meeting logistics and manage office operations.

Skills

Time Management

Diplomatic Skills

Organizational Skill

Communication

Problem Solving Skills

Tools

Microsoft Office Suite

Board management software (Diligent)

Job description

A leading timberlands management company in Vancouver is seeking a Part Time Executive Assistant & Board Administrator to provide high-level administrative support to the CEO and Board. This role involves managing Board communications, scheduling meetings, and maintaining office operations. Ideal candidates have 5+ years of experience supporting executives, exceptional communication skills, and proficiency in Microsoft Office. Competitive compensation and various benefits are offered.