Executive Assistant and Board Liaison

Randstad Canada; Saint-Laurent-de-l'Île-d'Orléans; Hybrid; CAD 90,000 - 100,000; Full time

Job summary

A leading public organization in Canada is seeking an Executive Assistant and Board Liaison to support its Chief Legal and Compliance Officer. This hybrid role involves managing the CLO’s calendar, coordinating Board meetings, and ensuring smooth communication between the Board and Executive Management. Candidates should have 10-15 years of relevant experience, be bilingual in French and English, and possess exceptional organizational skills. This position offers a competitive salary and a supportive work environment.

Benefits

Comprehensive social benefits program

Parking available

Annual bonus

Qualifications

• 10 to 15 years of experience as an Administrative Assistant.
• Considerable experience in Board of Directors support functions.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Coordinate and facilitate all Board meetings and Committees.
• Manage the CLO’s complex calendar and travel arrangements.
• Liaise with management for Board documents.

Skills

Bilingualism (French and English)

Attention to detail

Organizational skills

Microsoft Office Suite expertise

Tact and diplomacy

Team player

Education

College or professional degree in Secretarial Studies

Tools

Microsoft PowerPoint

Microsoft Project

Job description

Executive Assistant and Board Liaison (Governance)

Location: Montreal (Ville Saint-Laurent or surrounding area) Model: Hybrid

Are you a highly experienced administrative professional, recognized for your discretion and expertise in corporate governance? A leading public organization in its sector is seeking a high-caliber Executive Assistant to support its Chief Legal and Compliance Officer and Corporate Secretary (CLO).

Advantages

Permanent Position Opportunity

Location: Ville Saint-Laurent

Annual Salary: $90,000 to $100,000 plus annual bonus

Schedule: 40 hours per week, Monday to Friday

Hybrid Model: 2-3 days in the office, 2 days at home

Benefits: Comprehensive and competitive social benefits program

Work Environment

Great team environment

Globally renowned company

Parking available

Responsibilities

Key Roles and Responsibilities

Reporting directly to the Chief Legal and Compliance Officer, this crucial role is split between two key functions : Board Liaison and High-Level Executive Support.

Board Governance Support

Coordinate and facilitate all meetings of the Board of Directors and its Committees (scheduling, preparing agendas, uploading documents to electronic platforms like BoardVantage) in a timely manner.

Liaise with management to obtain approved documents for Board or Committee meetings.

Coordinate minutes for all Board and Committee meetings for review by the CLO.

Professionally assist directors with inquiries, manage their expenses, and support the effective onboarding of newly appointed directors.

Facilitate accurate and timely communications between the Board of Directors and the Executive Management Committee.

Executive Assistant Function (Executive Level)

Manage the CLO’s complex calendar, establishing priorities and reviewing them as needed.

Organize the CLO’s travel arrangements as required, including coordinating travel and hotel preparations.

Process expense reports.

Organize quarterly meetings and events.

Maintain the organizational chart for the team.

Qualifications

Profile and Requirements

Education: College or professional degree in Secretarial Studies, or an equivalent combination of relevant training and experience.

Experience: Minimum 10 to 15 years of experience as an Administrative Assistant, with considerable experience in Board of Directors support functions for a publicly traded company.

Language Skills: Essential bilingualism (French and English), both written and spoken.

Technology: Expert knowledge of the Microsoft Office Suite, including PowerPoint and MS Project.

Essential Qualities: Strong attention to detail, excellent organizational and planning skills, tact, diplomacy, and a strong respect for confidentiality. Ability to thrive in a fast-paced environment and work effectively as a dynamic team player.

Summary

Are you interested in this position? If you meet the requirements, please submit your application!

[e-mail]

[e-mail]

514.332.1055

Good to know you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non‑binary / gender non‑conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.