Executive Assistant

Impact Recruitment; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Job summary

A real estate development company in Vancouver is seeking an Executive Assistant to support the President and executives. The role requires 5 years of experience and various responsibilities including managing schedules, booking travel, and handling personal errands. Candidates must have strong communication skills, a driver’s license, and a reliable vehicle. Competitive salary of $65,000 – $90,000 offered, along with benefits.

Benefits

Medical benefits

Dental benefits

Parking provided

Qualifications

• 5+ years in an Executive Assistant role, preferably with PA work.
• Ability to work with confidential information with discretion.
• Proven ability to manage calendars and schedules.

Responsibilities

• Manage calendars and schedules.
• Book personal and international travel.
• Coordinate meetings and manage expenses.

Skills

Prioritization of tasks

Communication skills

Time management

Confidentiality

Education

Post-secondary education

Tools

Microsoft Office Suite

Travel booking systems

Job description

Our client is seeking an Executive Assistant. The role will include PA work, which will support the President and additional executives on occasion. This is an EA role that will require 5 days in the office, and a vehicle and driver’s license for errands. The Executive Assistant will support the President’s day-to-day administrative needs and, as requested, facilitate personal travel, family business, and a variety of diverse responsibilities.

About Our Client

Our client is a real estate development company that brings together designers, consultants, and financial partners to deliver a top-quality product. They have built a collaborative team that works towards the company’s overall goals and vision. They have a diverse portfolio of development projects in the pipeline and a growth mindset.

About the Opportunity

Working directly with the President and supporting multiple executives, you’ll manage calendars, meeting requests, travel arrangements, and manage the day-to-day. Personal errands are also part of this role, so you won’t be stuck in the office all day. A valid driver’s license and reliable vehicle are required, as is flexibility with scheduling.

About the Position

• Manages calendars and schedules.
• Provides meeting materials, prepares agendas, and presentations.
• Prioritizes communications that may include email and calls.
• Books personal appointments, assists with family appointments.
• General errands, shopping, and personal tasks.
• Manages expenses and produces expense reports.
• Responsible for coordinating meetings, transportation, and international travel.
• Orders office supplies, manages vendor contracts, and oversees facilities maintenance.
• Generates reports, formats correspondence, and communications.
• Travel around the Lower Mainland - must drive and have access to a reliable vehicle.

Requirements

• Must have 5+ years in an Executive Assistant role, preferably a role that includes PA work.
• Post-secondary education is preferred.
• Proven ability to prioritize tasks and anticipate needs.
• Must be able to work with confidential information with discretion.
• Experience managing calendars and schedules.
• Experience booking international travel.
• Strong computer skills and the ability to format and produce quality communications and presentations are required.
• Excellent communication skills, proven ability to build relationships, trust, and confidence.
• Must be able to pass a background check.
• Access to a reliable vehicle, a clear driver’s abstract, and a driver’s license are required.

Compensation

• Annual salary range $65,000 – $90,000, depending on experience and qualificationsli>
• Competitive benefits package that includes medical and dental.
• Parking provided.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.