Executive Assistant

GeoComply; Vancouver; On-site; CAD 76,000 - 104,000; Full time

Job summary

A leading tech company in Vancouver is seeking an experienced Executive Assistant to support the CEO. In this critical role, you will manage schedules, coordinate travel, and handle communications, ensuring operational excellence. The ideal candidate has over 5 years of experience in a fast-paced environment and possesses outstanding organizational and communication skills. This role offers a competitive salary with various benefits.

Benefits

Semi-annual performance bonuses

Equity

Medical, dental, and vision benefits

Paid vacation and sick days

Professional development budget

Qualifications

• 5+ years of experience as an Executive Assistant to C-Suite individuals.
• Exceptional organizational skills and attention to detail.
• Strong communication abilities, both written and verbal.

Responsibilities

• Manage and optimize dynamic calendars for the CEO.
• Coordinate domestic and international travel arrangements.
• Serve as the primary point of contact for communications.

Skills

Organizational skills

Communication skills

Emotional intelligence

Proactive problem-solving

Time management

Attention to detail

Job description

About GeoComply

We’re GeoComply! We are at the forefront of geolocation, cybersecurity, and anti‑fraud innovation, developing and delivering cutting‑edge technologies to help ensure regulatory compliance, combat bad online actors, alleviate user friction, and protect businesses from fraud.

Achieving significant business and revenue growth over the past three years and dubbed a tech “Unicorn,” GeoComply has been trusted by leading global brands and regulators for over ten years. Our compliance‑grade geolocation technology solutions are installed on over 400 million devices and analyze over 12 billion transactions a year.

At the heart of it all is the people, united by a deep commitment to problem‑solving and revolutionizing how people and businesses use the internet to instill confidence in every online interaction. With teams across five countries, three continents, and a global customer base, we have no plans to slow down.

The Role

We're looking for an Executive Assistant to provide comprehensive and strategic support to the Office of the CEO at GeoComply. This isn't just an administrative role; it's a critical partnership for someone who thrives on ensuring operational excellence and seamless executive coordination. You'll need exceptional organizational skills, unwavering attention to detail, and the ability to proactively navigate and excel within our ambiguous, hyper‑growth environment.

The ideal candidate is a strategic thinker with impeccable communication skills, a high degree of discretion, and a proven ability to anticipate needs and manage competing priorities in a fast‑paced, global setting. You'll enable the Office of the CEO to focus entirely on high‑level strategy and decision‑making by seamlessly managing his demanding schedule and complex operational requirements. This unique opportunity allows you to work closely with a visionary leader at the forefront of the cybersecurity industry.

Key Responsibilities

• Proactively manage and optimize dynamic and ever‑changing calendars, including scheduling internal and external meetings, conferences, and personal appointments, while anticipating and resolving conflicts.
• Coordinate extensive domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, and detailed itineraries, ensuring seamless transitions and adherence to travel policies.
• Serve as a primary point of contact, screening and prioritizing communications (emails, calls, messages) and drafting professional correspondence, presentations, and reports on behalf of the Office of the CEO.
• Prepare agendas, pre‑reading materials, and presentations for meetings. Attend meetings as required, take comprehensive notes, track action items, and ensure timely follow‑up.
• Managing the workflow of confidential and time‑sensitive materials requiring executive approval.
• Proactively identify opportunities to enhance executive workflows and administrative processes, specifically exploring and implementing new AI tools and technologies to drive efficiency and streamline routine tasks.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Organize and maintain highly confidential files, documents, and information, ensuring easy retrieval and strict adherence to privacy protocols.
• Maintain thorough knowledge of the company’s products, technologies, organizational priorities, and teams to provide context‑aware support.
• Assisting with other ad‑hoc administrative and project requirements as needed.

Who You Are

• You have 5+ years of experience as an Executive Assistant to C‑Suite individuals in a fast‑paced environment.
• You’re the kind of person who thinks outside the box and acts on them. A real go‑getter!
• You use your high emotional intelligence to read a room and understand key stakeholders. What’s the best way to get something done? You’ll know.
• The to‑do list is extensive. You help the Office of the CEO pay the most attention to the things that need the most attention.
• You're assertive and confident. You’re the kind of person who isn’t scared of a follow‑up email.
• Compelling Communicator. You can put together a great presentation and draft an easy‑to‑follow email.

Compensation & Benefits

Salary: $76,000 – $104,000 a year

• Base salary
• Semi‑annual company and individual performance bonuses
• Equity
• Professional development budget
• Registered Retirement Savings Plan (RRSP) match
• Medical, dental, and vision benefits
• Performance‑based bonus
• Equity plans
• Paid vacation and sick days
• Extended health benefits
• Generous Learning & Development Allowance
• Sports and Physical Wellness budget (30% of L&D Allowance)
• Charitable and DEI initiatives
• Team‑building events

Apply Now!

Interested in joining our team? Send us your resume and a cover letter. We can’t wait to meet you!

Commitment to Diversity and Equity

If you don’t tick every box in this job description, please don’t rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who value inclusion, collaboration, adaptability, courage, and integrity rather than ticking boxes, so if this resonates with you, please apply.

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