Executive Assistant

Arlyn Recruiting; Vancouver; On-site; CAD 60,000 - 70,000; Full time

Job summary

A boutique law firm in Vancouver is seeking an experienced Executive Assistant to support their COO. The candidate should have at least 4 years of experience in a similar role, strong organizational and communication skills, and proficiency in Microsoft Office. This role offers a dynamic work environment and opportunities for professional growth.

Qualifications

• Minimum 4+ years of administrative or executive assistant experience, ideally within professional services.
• Highly organized, proactive, and able to juggle multiple priorities effectively.
• Exceptional communication skills, bright, articulate, and confident.

Responsibilities

• Provide executive administrative support to the COO, including scheduling and correspondence.
• Assist with payroll processing and HR administration.
• Support event planning and firm initiatives.

Skills

Organizational skills

Communication skills

Problem-solving skills

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Job Description

Job Description

Executive Assistant to the COO

Location: Vancouver, BC

Salary: $60,000-$70,000 (with some flexibility depending on experience)

Our client, a highly respected boutique law firm, is seeking a bright, capable, and proactive Executive Assistant to provide direct support to their Chief Operating Officer (COO). This is a dynamic role for someone who thrives in a fast-paced professional services environment, enjoys variety in their work, and brings strong organizational, communication, and problem-solving skills.

This position offers an excellent opportunity for a candidate with professional services or law firm experience who is looking to advance their career and take on greater responsibility. The COO is looking for someone who can take initiative, follow through, and reliably handle delegated tasks with professionalism and confidence.

Key Responsibilities

• Provide executive administrative support to the COO, including scheduling, correspondence, and general office coordination.
• Assist with payroll processing and HR administration (training will be provided).
• Support event planning and firm initiatives, from logistics to execution.
• Prepare documents, reports, and presentations with accuracy and attention to detail.
• Liaise with internal teams and external vendors in a professional manner.
• Contribute to maintaining a positive, collaborative, and efficient workplace culture.

About You

• Minimum 4+ years of administrative or executive assistant experience, ideally within professional services (legal, finance, or similar).
• Highly organized, proactive, and able to juggle multiple priorities effectively.
• Tech-savvy with strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Exceptional communication skills bright, articulate, and confident with excellent interpersonal abilities.
• Mature, adaptable, resourceful, and able to take initiative with sound judgment.
• A collaborative team player who thrives in a professional, client-focused environment.

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to .

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