Executive Assistant

Moving2Canada.com; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading company in Vancouver is seeking a motivated Executive Assistant to provide comprehensive administrative support to a busy Executive. The role involves calendar management, meeting preparations, and various communication tasks. Candidates should possess 5-7 years of experience in a fast-paced environment with advanced skills in key software tools.

Benefits

Generous paid vacation

Sick days

Excellent benefits

RSPs

Competitive overall compensation package

Qualifications

• Minimum 5-7 years in executive support level role.
• Advanced knowledge of Excel, Outlook, Word, and PowerPoint.
• Ability to handle pressure and last-minute changes.

Responsibilities

• Main administrative support for a busy executive.
• Coordination of travel arrangements, meetings, and calendars.
• Preparation of meeting materials and maintaining confidential information.

Skills

Organizational Skills

Communication Skills

Multitasking

Business Sense

Tools

Excel

Outlook

Word

PowerPoint

Job description

Amazing opportunity to support a reputable Executive in one of Vancouver’s most highly sought-after companies to work for!

Who — the company:A local Vancouver success story with global operations and an impeccable reputation is seeking a motivated and dynamic Executive Assistant.

It’s a fast-paced, high energy and rewarding environment.

What — the role: As the Executive Assistant, you will be the main administrative support to a busy Executive to ensure efficiency in their day. You will be responsible for the coordination of international travel arrangements, meetings, calendars, and internal and external requests for the executive.

Calendar management — this is a big part of the role, must be comfortable with it and love it!

Meeting preparation/presentation — creating decks, preparation of briefing notes and meeting minutes.

Maintain highly confidential information.

Assist with communication documents such as email correspondence and letters. You will also provide ad-hoc project support and vacation coverage to other Executive Assistants. The recruitment agency will provide interested candidates with a thorough job description.

Who — the candidate: This is a fabulous opportunity for a seasoned Executive Assistant. Our client is seeking candidates with a minimum 5-7 years of experience in an executive support level role within a fast-paced and high-energy work environment, preferably a global organization. Advanced knowledge of Excel, Outlook, Word, and PowerPoint for creating excellent presentations for senior management and generating complex reports. You are extremely organized with the ability to prioritize tasks, coordinate, and multitask. You have top notch communication skills (both written and verbal), great energy, passion, confidence, and maturity. We are seeking candidates who are comfortable in their own skin and able to handle competing demands with ease. The role requires good business sense and a knack for handling pressure and last-minute changes in your stride, nothing gets by you. You have tact, diplomacy, and a good sense of humour!

How much: Competitive base salary commensurate with level of skills and experience. The company will provide their new Executive Assistant with a solid overall compensation package, including a competitive base salary, RSP’s, generous paid vacation and sick days, and excellent benefits along with other perks.

Where: The company is headquartered in Vancouver. Remote working conditions for now, and transitioning to a hybrid model of in-office and remote support from home in the coming months.