Executive Assistant

Venor; Town of Middleton; On-site; CAD 55,000 - 75,000; Full time

Job summary

An automotive group is seeking an Executive Assistant to support the President and executive team. The successful candidate will manage executive calendars, travel arrangements, and coordinate meetings. Ideal applicants will have 5–7 years' experience in a similar role and a diploma in Business Administration. This position offers the chance to thrive in a dynamic environment that values diversity and inclusion.

Qualifications

• 5–7 years of experience in an Executive Assistant or senior administrative role.
• Proven ability to manage complex calendars and high-priority communications.
• Exceptional organizational and time management skills with a high attention to detail.

Responsibilities

• Provide direct administrative support to the President and executive team.
• Manage executive calendars, travel arrangements, and meeting logistics.
• Prepare and review documents, reports, and presentations for executive use.

Skills

Organizational skills

Time management

Communication skills

Proficiency in Microsoft Office Suite

Discretion

Proactive mindset

Education

Post-secondary diploma in Business Administration or related field

Job description

Executive Assistant to the President

Bruce Auto Group | Permanent | Administration

Venor is proud to partner with Bruce Auto Group in their search for an Executive Assistant to the President.

Bruce Auto Group comes from a small place, but that hasn't stopped them from becoming one the largest auto groups in the Maritimes. For nearly 100 years, their focus has been on something much greater than simply selling and servicing vehicles. They devote themselves to delivering a personalized Bruce experience to every customer as if they were family, and in doing so, supporting the health and growth of their people and the communities they operate in.

As the organization evolves, they are seeking a highly organized and proactive Executive Assistant to support the President and executive team.

This is a key opportunity for a dynamic administrative professional who thrives in a fast-paced, high-responsibility environment. The Executive Assistant will serve as the primary support to the President, acting as a liaison with internal and external stakeholders, and managing a wide range of executive-level administrative duties. The ideal candidate will demonstrate sound judgment, discretion, and a collaborative approach.

What you'll be doing

• Provide direct administrative support to the President and executive team
• Manage executive calendars, travel arrangements, meeting coordination, and logistics
• Prepare and review documents, reports, correspondence, and presentations for executive use
• Oversee and maintain the corporate strategic plan and travel policy
• Coordinate internal and external meetings, workshops, and events
• Screen communications and prioritize correspondence for the President
• Track and manage sponsorships, donation requests, escalated customer issues, and key follow-ups
• Record meeting agendas, minutes, and action items with clarity and precision
• Maintain digital and physical filing systems, including supplier agreements and contracts
• Conduct background research and prepare executive briefing materials
• Support with personal scheduling and planning for the President as needed

What we are looking for

• Post-secondary diploma in Business Administration or related field
• 5–7 years of experience in an Executive Assistant or senior administrative role
• Proven ability to manage complex calendars, high-priority communications, and confidential matters
• Exceptional organizational and time management skills with a high attention to detail
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Professional, resourceful, and flexible with a proactive mindset

At Venor and Bruce Automotive Group, we are committed to fostering a workplace that embraces diversity and inclusion. We welcome applicants of all backgrounds and identities, and encourage applications from members of underrepresented communities.

To learn more about this opportunity, contact Vanessa Rodriguez Garcia at