Executive Assistant

Lifemark; Toronto; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A leading healthcare solutions provider in Ontario is seeking an experienced Executive Assistant to support their Executive Leadership team. The ideal candidate will have 2–5 years of experience in a senior administrative role, strong organizational skills, and proficiency in Microsoft Office. This hybrid position requires someone who thrives in a fast-paced environment and can manage competing priorities effectively.

Qualifications

• 2–5 years of experience as an Executive Assistant or in a senior administrative role.
• Prior experience in a large organization is an asset.
• Exceptional organizational skills and strong attention to detail.

Responsibilities

• Provide full administrative support to executives.
• Manage calendars, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.

Skills

Organization

Communication

Problem-solving

Attention to Detail

Proficiency with Microsoft Office

Adaptability

Tools

Microsoft Office

Virtual Collaboration Tools

Job description

Permanent Full time - Hybrid (4 days in office and 1 day work from home)

Location: North York, Ontario

About Lifemark

Lifemark Health Group (LHG) is a market leader in customized healthcare solutions. With over 20 years of service excellence, LHG is one of the largest, most trusted, and most comprehensive providers in Canada. As a national healthcare company, LHG employs over 5,000 highly-trained clinicians, medical experts and team members in over 300 locations coast-to-coast, and continues to grow both organically as well as through acquisitions. We are seeking a highly-skilled and motivated Senior Financial Analyst to join our finance team and play a key role in driving accurate financial reporting and strategic financial planning.

We are seeking a highly organized, proactive, and professional Executive Assistant to provide exceptional administrative support to our Executive Leadership team at our Support Centre. The ideal candidate is a skilled communicator and problem-solver who thrives in a fast-paced environment, anticipates needs, manages competing priorities, and ensures seamless day-to-day operations. This role is critical in enabling our executives to focus on strategic initiatives that support LHG’s continued growth and success.

In this role, you will

• Provide full administrative support to one or more executives, anticipating needs and ensuring the smooth management of their day-to-day responsibilities.
• Manage calendars, including scheduling meetings and appointments, booking travel, and coordinating logistics.
• Prepare and edit documents, reports, and presentations, often of a highly confidential or sensitive nature.
• Prepare and submit various reports, including expense reporting and team vacation tracking.
• Track and follow through on outstanding requests and initiatives, ensuring timely completion.
• Coordinate meetings, town halls, conferences, and special events, including logistics, catering, and materials preparation.
• Maintain organized filing and information management systems for easy and secure retrieval.
• Liaise with internal and external stakeholders on behalf of the executive, exercising judgment, discretion, and professionalism.
• Screen and prioritize incoming communications (emails, calls, correspondence) and determine appropriate actions.
• Serve as a key point of contact for team initiatives, projects, and committee work, where relevant.
• Support onboarding and coordination of resources for new hires within the executive’s area of responsibility.
• Perform ad hoc assignments as needed to support the executive’s agenda and organizational priorities.

What we're looking for

• 2–5 years of experience as an Executive Assistant or in a senior administrative role, preferably supporting senior executives.
• Prior experience in a large, complex, or multi-site organization is an asset.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort with virtual collaboration tools (e.g., Teams).
• Exceptional organizational skills, with a strong attention to detail, accuracy, and confidentiality.
• Excellent written and verbal communication skills, with the ability to draft clear and professional correspondence.
• Strong relationship-building skills and the ability to work collaboratively with internal and external partners at all levels.
• Sound judgment, discretion, and problem-solving ability.
• Adaptability, flexibility, and a positive, resourceful approach in a fast-paced environment with competing priorities.
• Self-motivation and the ability to work independently with minimal supervision.
• High level of professionalism, integrity, and commitment to service excellence.

Inclusion

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodation

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at [e-mail]