Executive Assistant

Noramtec Consultants Inc.; Toronto; On-site; CAD 80,000 - 90,000; Full time

Job summary

A well-established company in Scarborough, Ontario is seeking an experienced Executive Assistant to support senior leadership. The role involves comprehensive administrative support, managing communications, and organizing travel. Ideal candidates will have over 5 years of experience in similar sectors and strong organizational skills. Competitive salary ranging from $80,000 to $90,000 is offered in a dynamic work environment.

Benefits

Competitive salary

Dynamic work environment

Long-term professional growth opportunities

Qualifications

• 5+ years of experience supporting senior executives in construction or industrial sectors.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proven ability to work independently and exercise sound judgment.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Provide comprehensive administrative support to senior leadership.
• Manage complex calendars and schedule meetings.
• Prioritize and handle executive communications effectively.
• Prepare briefing documents, reports, and presentations.
• Coordinate travel arrangements and itineraries.
• Organize offsite events and post-meeting documentation.
• Maintain confidentiality and professionalism in communications.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office Suite

Job description

Executive Assistant – Scarborough, ON

💼 Salary: $80,000 – $90,000

Our client, a well-established company in a sector closely connected to construction and industrial services—is seeking an experienced and highly organized Executive Assistant to provide direct support to senior leadership.

This is an excellent opportunity for a professional who thrives in a fast-paced, detail‑oriented environment and takes pride in representing leadership with excellence and discretion.

Key Responsibilities

• Provide comprehensive administrative and executive support with proactive planning and effective follow‑up.
• Manage complex calendars, schedule and reschedule internal and external meetings, and handle last‑minute changes with professionalism.
• Prioritize and manage executive communications, including email correspondence and meeting requests.
• Prepare daily briefing documents, meeting materials, reports, presentations, and confidential correspondence using Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Organize and support offsite events, including agenda preparation, logistics, and post‑meeting documentation.
• Maintain confidentiality with tact, discretion, and professionalism at all times.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow‑up on key priorities.

Qualifications & Experience

• Minimum 5 years of experience supporting senior executives or leadership teams, ideally within the construction, industrial, or service‑based sectors.
• Exceptional organizational and time‑management skills, with the ability to handle multiple priorities simultaneously.
• Strong written and verbal communication abilities and a polished, professional demeanor.
• Proven ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• High level of discretion when handling sensitive and confidential information.

What We Offer

• Competitive salary range of $80,000 to $90,000
• A dynamic and collaborative work environment within a respected organization.
• Opportunities for long‑term professional growth and engagement with senior leadership.

📍 Location: Scarborough, Ontario (on‑site)

If you’re a proactive and resourceful professional who excels in managing complex priorities and supporting executives with excellence—we’d love to hear from you.