Executive Assistant

freelance.ca; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A global IT services provider in Toronto is seeking an experienced Executive Assistant to support the CEO and executive leadership team. This hybrid position requires exceptional organizational skills, discretion, and extensive executive support experience. Successful candidates will manage priorities, coordinate meetings, and liaise between stakeholders. Join a collaborative, values-driven environment that offers growth opportunities in a high-growth IT services company.

Benefits

Opportunity to work alongside senior leadership

Exposure to strategic projects and client-facing initiatives

Collaborative environment with impact

Qualifications

• 7+ years of executive support experience at the C-suite or senior leadership level.
• Strong organizational and prioritization skills with the ability to manage multiple competing demands.
• High level of discretion, emotional intelligence, and professionalism in handling sensitive information.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaboration tools.

Responsibilities

• Provide proactive administrative and strategic support to the CEO and executive leadership team.
• Manage complex calendars and prepare agendas and materials.
• Draft, edit, and distribute executive communications, presentations, and reports.
• Coordinate travel logistics and process expense reports.
• Support preparation for Board of Directors meetings.

Skills

Executive support experience

Organizational skills

Discretion

Communication skills

Microsoft Office proficiency

Education

University degree or equivalent college diploma

Tools

Microsoft Teams

SharePoint

Job description

Executive Assistant Reporting To : CEO and Executive Leadership Team

Location : Toronto, ON (Hybrid)

Tenure : Contract to Permanent (6 months)

Position Overview

Our client is a global IT service provider helping companies modernize, manage and optimize on technological investments. The Executive Assistant (EA) provides high-level, strategic and administrative support to the CEO and executive leadership team. This role requires exceptional organizational skills, discretion and business judgment, as well as the ability to operate in a fast-paced environment within the IT services industry. The EA will serve as a communication bridge, manage complex priorities and support strategic initiatives that drive company success.

What will you be doing?

• Executive Support
• Provide proactive administrative and strategic support to the CEO and executive leadership team, anticipating needs and ensuring leaders are fully prepared
• Manage complex calendars, coordinate meetings across multiple time zones, and prepare agendas and materials
• Draft, edit, and distribute executive communications, presentations, and reports with professionalism and accuracy
• Coordinate travel logistics and process expense reports in a timely manner.
• Board & Stakeholder Engagement
• Support preparation and distribution of materials for Board of Directors meetings and senior forums
• Liaise with internal and external stakeholders, ensuring effective communication and timely follow-ups
• Communication & Operations
• Act as a communication hub between executives, employees, and partners
• Maintain meeting records, track action items, and ensure timely completion
• Support internal communication initiatives in partnership with HR and leadership
• Event & Project Management
• Plan and execute leadership offsites, town halls, client events, and internal meetings
• Provide project coordination support on strategic initiatives as needed
• Office and Team Support
• Support day-to-day office operations and HR initiatives as required

Must Haves

• 7+ years of executive support experience at the C-suite or senior leadership level
• Strong organizational and prioritization skills with the ability to manage multiple competing demands
• High level of discretion, emotional intelligence, and professionalism in handling sensitive information
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaboration tools (i.e. Teams, SharePoint)

Nice-To Haves

• University degree or equivalent college diploma
• Background in IT services, technology or professional services
• Familiarity with AI productivity tools (i.e. Copilot)

Why join?

• Opportunity to work alongside senior leadership in a high-growth, global IT services company
• Exposure to strategic projects, Board-level operations and client-facing initiatives
• A collaborative, values-driven environment where your contributions make an impact