Executive Assistant

SOCi; Toronto; On-site; CAD 62,000 - 114,000; Full time

Job summary

A leading marketing solutions company in Toronto is seeking an experienced Executive Assistant to provide high-level administrative support to multiple C-Suite executives. Responsibilities include managing calendars, email inboxes, coordinating meetings, and serving as a liaison. The successful candidate should possess at least 7 years of experience in a similar role, with strong organizational, analytical, and communication skills. This role offers a salary range from $62,000 to $114,000 CAD.

Benefits

Comprehensive Benefits Package

Health insurance plans

Flexible work environment

Flexible paid time off

Quarterly wellness days

Paid holidays

Unique employee engagement programs

Empowering career growth and success

Qualifications

• 7 years of experience providing direct support to multiple senior executives.
• Exceptional organizational and time-management skills.
• Strong attention to detail and problem-solving skills.
• Strong analytical and research capabilities.
• Outstanding written and verbal communication skills.

Responsibilities

• Manage complex executive calendars and prioritize engagements.
• Draft responses and manage executive email inboxes.
• Oversee logistics for travel and events.
• Conduct research and prepare analytical reports.
• Serve as the primary liaison between executives and stakeholders.
• Coordinate high-level meetings and manage agendas.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Tools

Microsoft Office Suite

Google Workspace

Project Management Tools

Job description

SOCi the leader in AI‑powered marketing solutions for multi‑location businesses is currently looking for an experienced Executive Assistant to provide high‑level administrative support to multiple C‑Suite executives. The successful candidate will be managing calendars, managing email inboxes, coordinating meetings and travel and acting as a liaison between the executive and internal/external stakeholders all while maintaining professionalism and discretion. They act as a gatekeeper managing communications and ensuring the executives’ time is focused on key priorities.

SOCi expects to pay a base salary in the range of $62,000 to $114,000 CAD. Within the range individual pay is determined by factors such as job‑related skills, experience and relevant education or training.

Who We Are

SOCi is the leader in AI‑powered marketing solutions for multi‑location businesses. With its proprietary Genius AI and suite of Genius Agents SOCi provides a first‑of‑its‑kind AI‑powered digital workforce capable of handling the workload of 1,000 local marketers, empowering brands to achieve unmatched digital visibility, strengthen customer engagement and scale faster than ever before.

SOCi is recognized by Fast Company as one of the World’s Most Innovative Companies and is trusted by nearly 1,000 top brands including Ford, Ace Hardware, Kumon, Liberty Tax and more to automate and optimize local marketing tasks across all locations. Founded in 2012 and backed by leading strategic investors SOCi is transforming how multi‑location brands manage and scale their marketing efforts. You can view our Awards and Accolades here!

How You’ll Make an Impact

• Manage complex executive calendars, anticipating needs, resolving conflicts and prioritizing engagements that best support organizational goals.
• Manage executive email inboxes by drafting responses, prioritizing communications and flagging critical items to ensure timely and effective follow‑up.
• Oversee logistics for domestic and international travel, events and offsites, ensuring smooth execution of agendas, itineraries and budgets.
• Conduct research and prepare analytical reports, board decks and briefing materials that inform executive decision‑making.
• Serve as the primary liaison between executives and internal/external stakeholders, representing the executive office with professionalism and discretion.
• Coordinate high‑level meetings—including executive reviews, forecast calls and board meetings—ensuring agendas, materials and follow‑up items are managed seamlessly.
• Draft, proof‑read and edit executive‑level communications with precision and clarity.
• Support onboarding and orientation of new leaders and maintain organizational charts, distribution lists and other key documentation.
• Track and follow up on strategic initiatives, ensuring timely completion of action items and alignment with executive priorities.

What You’ll Need to Be Successful

Hybrid Opportunity: This role is fully remote until our Vancouver, BC and Toronto, ON offices are established. Once the office is in place it will transition to a hybrid model with a 50/50 split between remote and in‑office work.

Must Have

• 7 years of experience providing direct support to multiple senior executives, ideally in high‑growth technology or software companies.
• Exceptional organizational and time‑management skills with the ability to manage multiple competing priorities.
• Strong attention to detail and problem‑solving skills.
• Proactive, resourceful and able to anticipate needs while solving problems independently.
• Strong analytical and research capabilities with demonstrated experience preparing executive‑ready reports and presentations.
• Mastery of Microsoft Office Suite, Google Workspace and project management tools.
• Outstanding written and verbal communication skills with meticulous attention to detail.
• Proven ability to exercise discretion and handle sensitive information with professionalism.
• Willingness to adapt to changes in the job description as deemed necessary by the business and accept all other duties as assigned.

This position will remain open with applications due by November 1 2025. The application window may close earlier if SOCi receives a sufficient number of applications.

What SOCi Provides to You

• Comprehensive Benefits Package (full‑time permanent, non‑contract roles only)
• Health insurance plans, dental and vision
• Wellness incentives
• 401(k) plan with employer match
• Flexible work environment (full‑time, non‑contract roles only)
• Flexible paid time off
• Quarterly wellness days
• Paid holidays
• Unique employee engagement programs
• Empowering career growth and success

Whats Important at SOCi

Led by a team of industry experts, SOCi is leading the pack in localized marketing for multi‑location brands. Our passionate team of SOCialites work from home around the globe!

Our collaborative dynamic culture allows our teams to work cross‑functionally and optimize productivity. We are a fast‑paced, agile environment where thought leadership and input are encouraged. If you’re looking for a place where you can come and make a difference in the way enterprise organizations utilize social technology, then SOCi is for you. Visit for more information.

SOCi is an Equal Opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex—including sexual orientation and gender identity—national origin, disability, protected veteran status or any other characteristic protected by applicable federal, state or local law. Please note that if selected for a position at SOCi you will be required to complete an E‑Verify check to confirm your eligibility to work in the United States (if applicable).

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft Powerpoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite

Employment Type: Full Time

Experience: years

Vacancy: 1

Monthly Salary: 62,000 - 114,000