Executive Assistant

Manulife; Toronto; On-site; CAD 53,000 - 90,000; Full time

Job summary

A financial services provider in Toronto is seeking a dedicated Executive Assistant to provide support for the Global Chief Compliance Officer and others. This role includes coordinating schedules, organizing meetings, drafting communications, and managing documents efficiently. Ideal candidates should have experience in similar roles and strong organizational skills. The position is a hybrid role with a compensation range of CAD $53,775.00 - $89,625.00.

Benefits

Health benefits

Retirement savings plans

Mental health support

Paid time off

Employee assistance program

Qualifications

• Ability to work effectively as part of a team and build productive relationships.
• Resourcefulness, adaptability to changes, and readiness to take on new assignments.
• Strong problem-solving and analytical abilities.
• Proficient communication, editing, and proofreading skills.
• Effective organizational and time management capabilities.

Responsibilities

• Coordinating complex scheduling and calendar management.
• Drafting, reviewing, and sending communications as required.
• Organizing and preparing for meetings.
• Serving as a primary point of contact for the department.
• Arranging travel and accommodation.
• Preparing and submitting expense reports.
• Facilitating team communications and event planning.
• Acting as a records specialist for Global Compliance.

Skills

Teamwork

Resourcefulness

Problem-solving

Communication skills

Organizational skills

Time management

MS Office proficiency

Maintaining confidentiality

Education

Experience as an executive assistant

Job description

Manulife is seeking a dedicated Executive Assistant to provide comprehensive support to the Global Chief Compliance Officer, Global Chief Privacy Officer and Global Chief Ethics Officer.

This position is responsible for delivering administrative and operational support, requiring effective collaboration with members of the Global Compliance team and Executive Assistants supporting leaders across related functional and business groups, including the Executive Leadership Team.

This position is based in Toronto and reports to the Global Chief Compliance Officer.

Position Responsibilities

• Coordinating complex scheduling and calendar management, often within a dynamic environment.


• Drafting, reviewing, and sending routine and other communications as required.


• Organizing and preparing for meetings, including gathering documents and managing meeting logistics. This includes virtual and on-site meetings, townhalls, as well as the organization of periodic Senior Compliance Leadership team meetings.


• Serving as a primary point of contact and prioritizing matters requiring attention when necessary.


• Arranging travel and accommodation.


• Preparing, reconciling, and submitting expense reports.


• Facilitating team communications and event planning; assisting with preparation and distribution of meeting agendas and materials.


• Acting as a department records specialist for Global Compliance.


• Administration, management, and monitoring of systems and records access, including the management of departmental and functional SharePoint sites.


• Providing administrative assistance to related Compliance team members as needed.


• Preparing documents, reports, presentations, tables, and charts and assist with the generation of periodic and ad hoc regulatory and management reporting.


• Overseeing office supplies and equipment maintenance.

Additional Responsibilities

• Draft documentation under the direction of the Global Chief Compliance Officer, Global Chief Privacy Officer and Global Chief Ethics Officer as required.


• Prepare legislative summaries and other briefing outlines when necessary.


• Provide support in managing regulatory reporting such as overseeing deadlines and outstanding issues.


• Providing administrative support for Compliance training, including monitoring of completion, as required.

Required Qualifications

• Ability to work effectively as part of a team and build productive relationships across Manulife.


• Resourcefulness, adaptability to changes, and readiness to take on new assignments.


• Strong problem-solving and analytical abilities.


• Sound judgment, with the capacity to prioritize tasks, work independently, and show initiative.


• Proficient communication, editing, and proofreading skills.


• Effective organizational and time management capabilities.


• Proficiency in MS Office applications and a willingness to learn new software as needed.


• Utilizing knowledge of company and departmental operations to answer routine inquiries.


• Maintaining confidential and sensitive information with discretion.


• Ability and interest to learn and leverage emerging technologies and approved AI tools.


• Previous experience as an executive assistant or in a similar role is preferred.

When you join our team

• We’ll empower you to learn and grow the career you want.


• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.


• As part of our global team, we’ll support you in shaping the future you want to see.

Acerca de Manulife y John Hancock

Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite http://www.manulife.com .

Manulife es un empleador que ofrece igualdad de oportunidades

En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.

Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a [e-mail] .

Referenced Salary Location

Toronto, Ontario

Modalidades de Trabajo

Híbrido

Salary range is expected to be between

$53,775.00 CAD - $89,625.00 CAD

Manulife ofrece a los empleados aptos una amplia variedad de beneficios personalizables, entre ellos, beneficios de salud, odontológicos, de salud mental, oftalmológicos, por discapacidad a corto y a largo plazo, cobertura de seguro de vida y por muerte accidental y desmembramiento, adopción/subrogación y bienestar, y planes de asistencia al empleado/familiar. También ofrecemos a los empleados admisibles varios planes de ahorro para la jubilación (incluidos planes de pensiones y un plan mundial de propiedad de acciones con contribuciones equivalentes del empleador) y recursos de asesoramiento y educación financiera. Nuestro generoso programa de tiempo libre remunerado en Canadá incluye feriados, vacaciones, días personales y días por enfermedad, y ofrecemos la gama completa de ausencia laboral reglamentaria. Si se está postulando para este puesto en los EE. UU., póngase en contacto con [e-mail] para obtener más información sobre las disposiciones relativas al tiempo libre remunerado específicas de EE. UU.