Executive Assistant

OMERS; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading real estate investment firm in Toronto is seeking an Executive Assistant to support senior leadership. The role demands expertise in organization and customer service skills, along with a proactive approach to manage schedules and projects. Candidates should possess a minimum of 7 years of experience in a complex environment, excellent MS Office skills, and the ability to handle confidential information with professionalism.

Qualifications

• 7-10 years of experience supporting a senior executive in a large organization.
• Ability to balance competing priorities in a fast-paced environment.
• Experience in managing confidential data with professionalism.

Responsibilities

• Manage calendars, make travel arrangements, and book international meetings.
• Coordinate meetings and events, including agenda development.
• Support activities related to the Global Investment Forum.

Skills

MS Office skills

Customer service skills

Organizational skills

Project management

Communication skills

Problem-solving

Education

Post-secondary education (college or university)

Tools

MS Teams

SharePoint

Job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthenseconomies and communities. By prioritizing people, partnerships and places, we generate meaningful returnsfor OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

We are currently looking for an exceptional Executive Assistant to support Oxford’s SVP of Global Portfolio Management based at our corporate HQ in Downtown Toronto. In this role, you will have the opportunity to support a very busy and energetic Executive and a seven member team. Your positive attitude and superior customer service, organizational, project management and problem solving skills will be key to your success in this role.

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners.

Responsibilities

• Calendar management, travel arrangements across various time zones, booking meetings internationally and planning events.
• Co‑ordination of meetings and events including agenda development and distribution, reservation of meeting rooms, and preparation, compilation and distribution of supporting documents.
• Support the administration for coordination of activities related to Oxford’s Investment Committee and Global Investment Forum, including but not limited to agenda and materials management, liaising with teams at a Global Level and with the OMERS Board Secretariat, management of document library and meeting scheduling and cadence management.
• Building strong relationships across the organization partnering with internal and external stakeholders.
• Information management to help manage proposals, inquiries and appropriate distribution and delegation of research.
• Execute and assist with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem‑solving and adjusting plans as required.
• Document production including creation of presentations, proposals, and other documents.

Qualifications

• Have 7-10 years’ experience supporting a senior level executive within a large & complex organization.
• A post‑secondary education (college or university) is preferred.
• Possess superior MS Office skills.
• Have experience navigating and collaborating through a broader suite of digital tools such as MS Teams, SharePoint, etc.
• Excel at balancing competing priorities.
• Demonstrate superior customer service skills and possess a relationship builder mentality.
• Have experience working in a fast‑paced environment and acted as the liaison with internal departments.
• Demonstrate the ability to prioritize, multi‑task, and work independently with little to no direction.
• Have an eye for detail when writing and editing business documents, communications and presentations.
• Work with highly confidential data with both maturity and professionalism.
• Possess exceptional verbal and written communication skills.
• Drive to achieve results and continuously strive to deliver the highest performance through creative thinking.
• Thrive in dynamic organizations that constantly evolve and adapt.
• Have flexibility to work extra hours on occasion and sometimes on short notice.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people‑first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier‑free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our committee and employee recognition programs.