Executive Assistant

Dentons Canada; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A leading law firm in Toronto is seeking an Executive Assistant to provide comprehensive administrative support to senior leaders. The role requires at least 5 years of experience, strong organizational skills, and proficiency in Microsoft Office. This hybrid position involves managing calendars, organizing meetings, and ensuring confidentiality in handling sensitive information. A commitment to diversity and inclusion is part of the firm's culture.

Benefits

Comprehensive total rewards package

Flexible benefits

Professional development programs

Qualifications

• Minimum 5 years of experience as an Executive Assistant, preferably in a law firm.
• Advanced proficiency in Microsoft Office Suite required.
• Exceptional organizational, communication, and interpersonal skills.

Responsibilities

• Manage complex calendars and schedule meetings for executives.
• Prepare, review, and edit correspondence and other documents.
• Organize and coordinate meetings including logistics and agendas.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Google Suite

Job description

Overview

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21000 individuals in more than 200 offices serving clients across 80 countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canadas Top 100 Employers (2025); Canadas Top Employers for Young People (2025) and Canadas Best Diversity Employers (2025).

This role is an opportunity for you to join Canadas Global Law Firm a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

Position Overview

POSITION OVERVIEW

Dentons Canada is seeking a highly organized proactive and professional Executive Assistant to provide comprehensive administrative support to our Chief Information Officer (CIO) as well as provide executive-level support to other senior leaders within the Firm as needed. This role will ensure the efficient operation of the executives offices and supporting their strategic initiatives within the Firm. The successful candidate will demonstrate exceptional attention to detail discretion and the ability to manage multiple priorities in a fast-paced legal environment.

This role will provide high quality proactive and value add administrative support in a fast-paced legal environment. Generally the hours of work are from 9:00 am to 5:00 pm however due to the nature of the role some pre-authorized overtime and flexibility in core hours may be required. This role is a hybrid position requiring some in-office presence.

Key Responsibilities

• Manage complex calendars schedule meetings and coordinate appointments ensuring optimal time management and prioritization of tasks.
• Prepare review and edit correspondence presentations reports and other documents as required.
• Organize and coordinate internal and external meetings including logistics agendas materials and follow-up actions.
• Serve as a liaison between the executives and internal / external stakeholders maintaining professionalism and confidentiality at all times.
• Assist with travel arrangements expense reports and other administrative tasks.
• Support project management activities including tracking deliverables deadlines and action items for key initiatives led by the leaders.
• Maintain and update filing systems databases and records in accordance with Firm policies.
• Handle sensitive information with discretion and maintain the highest level of confidentiality.
• Undertake special projects and other duties as assigned.

Qualifications

• Minimum 5 years of experience as an Executive Assistant preferably supporting senior leadership in a law firm or professional services environment.
• Bachelors degree is preferred or equivalent combination of education and experience
• Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and familiarity with collaboration tools.
• Exceptional organizational communication and interpersonal skills.
• Ability to work independently exercise sound judgment and manage competing priorities.
• Strong attention to detail and problem-solving abilities.
• Demonstrated discretion and professionalism in handling confidential information.
• Post-secondary education in business administration or a related field is an asset.
• Demonstrated commitment to privacy and ethical conduct.

We thank all applicants for their interest however only those selected for an interview will be contacted.

At Dentons we are committed to offering equitable and competitive pay we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. our practice is to hire, transfer and promote employees within the entry part of our range adjusting as needed based on the prior experience skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans paid time off savings plans fitness subsidy parental leave top up and more our benefits are flexible aligned to our core values and supports the various needs of our people. Additionally our personal and professional development programs include people networks mentorships and leadership series programming to help people grow their career.

Note : Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada inclusion diversity equity and accessibility (IDEA) are not just ancillary values they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people enhances the leading services we offer to our clients and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA we have been recognized as one of Canadas Best Diversity Employers for 15 consecutive years (2011-2025) as well as one of Canadas Top Employers for Young People (2025) for the eighth time.

Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions including hiring will be made without regard to age ancestry citizenship colour creed disability ethnic origin family status gender identity marital status place of origin race sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process for example as a result of a disability please contact us at .

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type :

Full Time

Experience :

years

Vacancy :

1