Executive Assistant

Nestlé; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A global food & beverage company is hiring an Executive Assistant to support Division leaders in Toronto. Responsibilities include coordinating events, managing executive calendars, and overseeing divisional budgets. Candidates should have over 5 years of experience, strong computer skills, and excellent organizational abilities. This full-time position offers a hybrid work model and comprehensive benefits including health coverage and professional development opportunities.

Benefits

Health and Dental benefits

Company matched pension plan

Three weeks of vacation

Flexible work arrangements

Training and development programs

Qualifications

• 5+ years at Executive Assistant level in a busy commercial environment.
• Ability to manage well under deadlines and multi-task effectively.
• Willingness to learn and understand business issues.

Responsibilities

• Coordinate key divisional events and meetings.
• Provide executive assistance to Division leaders.
• Manage end-to-end process of P2P for brand spending.

Skills

Excellent computer skills

Outstanding organizational skills

Positive disposition

Strong project management skills

Excellent communication skills

Education

Post-secondary education in Business Administration

Tools

PowerPoint

Excel

SAP

Job description

Business area: Nestlé, Canada

Location: 25 Sheppard Ave W, North York, ON M2N 6S8

Hybrid (minimum 3 days/week in office)

A Little Bit About Us

While Nestlé is known for KitKat®, Gerber®, Nescafe®, S.Pellegrino® or Häagen‑Dazs®, our recipe for success comes down to one thing: our people. We strive to lead a people‑focused culture that empowers employees to bring their authentic selves to work each day. There are 3,400+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We’re a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward. Our focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees.

What to Expect

The primary purpose of this role is to co‑coordinate all key activities for two Division teams – Nutrition and Waters. The chosen candidate will provide executive assistance to both Division Leaders and senior team management and to manage GLOBE (SAP) processing and divisional budget overview related to the Division.

A Day in the Life of an Executive Assistant

40% Divisional Support

• Coordination of key divisional events, meetings and activities
• Anticipate and act on preparation for key meetings
• Provide day‑to‑day administrative support to marketing team
• Handle sample requests & inventory
• Build strong contact network within Nestlé to ensure superior response to team requirements
• Support setup for new team members (hardware, meetings, stationary)

30% Executive Assistance

• Provide executive assistance to BEO (General Manager) as well as the senior Division’s leadership team across Water and Nutrition businesses.
• Prepare Division yearly calendar and book Townhalls and LT meetings
• Handle BEO’s calendar providing rapid response to meeting requests and highlighting urgent issues
• Completion of expense reports and travel bookings
• Manage office supply budget keeping a tight rein on spending
• Monitor printing, stationary and courier budget to ensure wise use of resources and budget.
• Provide assistance for external visits (Zone, Global)

20% Manage Division's P2P

• Manage end‑to‑end process of P2P for brand, divisional and research spending (PFME) including GLOBE (SAP) purchase requisitions, goods receipts, accruals, year‑end closures; with an emphasis on Nestlé guidelines, procedure, budget constraints and availability of funds.
• PO’s for Nutrition team
• Manage and track invoices and vendor follow‑ups

5% Other Projects and Personal Projects

• Assistance with other projects as required, incl. Corporate events and meetings
• Save time for personal projects/pursuits i.e. involvement in Employee Resource Groups (ERG’s) across various DE&I initiatives

Role Requirements

• 5+ years at Executive Assistant level in a busy commercial environment
• Post‑secondary education, preferable in Business Administration or equivalent combination of education and experience
• Excellent computer skills, specifically Power Point and Excel, and Outlook. SAP would be a distinct advantage
• Outstanding organizational skills
• Positive disposition, can‑do attitude, ability to react fast to multiple competing priorities
• Demonstrated ability to anticipate needs and act
• Demonstrated ability to work independently with strong initiative/service mentality
• Demonstrated ability to manage well under deadlines and multi‑task effectively
• Strong project management skills and the ability to follow through to completion
• Excellent communication and interpersonal skills
• Must be interested in learning and understanding the business issues in order to maximize personal effectiveness

Benefits

• Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
• Company matched pension plan
• Three weeks of Vacation and five personal days (Personal Paid Holidays)
• Flexible and hybrid work arrangements
• Excellent training and development programs as well as opportunities to grow within the company
• Access to Educational Assistance & Tuition Reimbursement
• Bonus eligibility
• Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender‑affirming procedures
• Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
• Adoption benefits to remove some of the financial barriers associated with adoption
• Up to 50% off – Nespresso Coffee Machine, Capsules and accessories
• Access to the Discount Company store with Nestlé, Nespresso, and Purina products

What You Need To Know

We will be considering applicants as they apply, so please don’t delay in submitting your application.

Seniority level: Associate

Employment type: Full‑time

Job function: Food and Beverage Services

Equal Employment Opportunity

Nestlé Canada is an equal‑opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.